Procurement

Tasks

1 Reporting Support

• Assist departmental personnel with recurring and ad hoc procurement reporting activities.
• Compile, organize, review, and validate procurement-related information obtained from departmental systems, templates, trackers and supporting documentation.
• Review procurement data and reporting information for completeness, consistency, and alignment with established reporting requirements and data definitions.
• Identify and communicate data quality issues, information gaps, inconsistencies, process concerns or reporting risks to departmental representatives for review and direction.
• Support the development and maintenance of procurement reporting information, summaries, tables, trackers, dashboards and related reporting materials.
• Respond to requests for procurement-related information by gathering, organizing and summarizing available information under departmental direction.
• Maintain reporting records, supporting documentation, working files, action logs and other information required to support departmental reporting activities.

2 Standard Operating Procedure Development

• Assist in documenting established procurement reporting processes, procedures and related activities.
• Develop, update and maintain standard operating procedures, process documentation, work instructions, checklists, data definitions and records management guidance related to procurement reporting functions.
• Review and document existing reporting processes, including data sources, key activities, review requirements, dependencies, and quality-control practices.
• Identify opportunities to improve the clarity, consistency and standardization of procurement reporting procedures and supporting documentation.
• Support the maintenance and organization of process documentation to facilitate operational continuity, knowledge transfer and staff onboarding.
• Revise process documentation and related guidance materials based on departmental direction and feedback.

3 Coordination and Status Reporting

• Participate in meetings, working sessions and status discussions related to assigned reporting and SOP activities.
• Communicate progress, priorities, issues, risks, information requirements and other matters requiring departmental awareness or direction.
• Monitor and track assigned reporting and documentation activities and maintain related status information, as required.

• Provide assistance to departmental personnel by sharing information and supporting knowledge transfer to related procurement reporting processes, procedures and supporting documentation.

Number

Additional mandatory criteria (maximum of two (2) extra)

M1

SAP / IFMS Procurement Reporting Experience The proposed resource must demonstrate a minimum of five (5) years of experience supporting a procurement reporting function using SAP / IFMS. This experience must include extracting, interpreting, validating, reconciling, or analyzing procurement data for the purpose of preparing procurement reports for external reporting to central agencies, responding to Access to Information and Privacy requests, Order Paper Questions, or other procurement- related reporting products. To be considered responsive, the bidder must clearly identify where and when the proposed resource gained this experience, including the client or organization, duration of experience, system used, and specific procurement reporting activities performed.