Accounts Associate

Full-time | Gurgaon, Haryana | 1–3 Years of Experience
Work Setup: 70% Work from Office + 30% Remote

About NavGurukul

NavGurukul Foundation for Social Welfare is a mission-driven non-profit working to bridge the opportunity gap for underserved youth. We equip young people with the skills, confidence, and networks they need to become financially independent and build meaningful careers.

Our environment is energetic, collaborative, and fast-paced. We value ownership, empathy, learning, and the ability to solve problems creatively while keeping our mission and the people we serve at the centre of our work.

About the Role

We are looking for an Accounts Associate to join our Finance team in Gurgaon.

This role will be responsible for managing day-to-day accounting and financial operations, including payment processing, invoice verification, expense reimbursements, vendor coordination, reconciliations, and maintaining accurate financial records.

Beyond routine accounting, we are looking for someone who can take ownership of finance-related queries, identify gaps in existing processes, and work with different teams to make financial operations smoother and more efficient.

The person in this role will also be expected to mentor and guide finance interns, help them understand accounting processes, review their work, and support their learning and development.

Key Responsibilities

1. Accounting & Financial Operations

• Handle day-to-day payment processing, invoice verification, vendor payments, and expense reimbursements.

• Maintain accurate and organised accounting records and supporting documentation.

• Record and verify financial transactions and ensure necessary approvals and documents are in place.

• Assist with journal entries, ledger maintenance, and routine accounting activities.

• Support bank, vendor, and other account reconciliations.

• Maintain payment, expense, and other finance-related trackers.

• Follow up on pending payments, documents, and approvals to ensure timely closure.

2. Vendor & Stakeholder Coordination

• Coordinate with vendors regarding invoices, payment status, documentation, and account-related queries.

• Act as a point of contact for routine finance-related queries from internal teams and external stakeholders.

• Support vendor onboarding and ensure required financial and compliance documents are collected.

• Coordinate with different teams to resolve discrepancies and payment-related issues.

3. Compliance & Reporting Support

• Assist with maintaining documentation required for audits and statutory compliance.

• Support the Finance team with GST/TDS-related documentation and other compliance activities, as required.

• Assist with monthly financial reporting and month-end closing activities.

• Support the team during internal and external audits by providing relevant records and documentation.

• Assist with budgeting and other finance-related activities as required.

4. Process Improvement & Problem-Solving

• Identify recurring issues or gaps in accounting and payment workflows.

• Suggest practical solutions to simplify processes, reduce errors, and improve turnaround time.

• Help maintain clear and efficient finance processes and documentation.

• Take ownership of finance-related problems and follow them through to resolution.

5. Intern Mentorship & Support

• Mentor and guide finance/accounting interns in their day-to-day work.

• Explain accounting processes, tools, documentation requirements, and workflows to interns.

• Review their work and provide timely feedback to improve accuracy and understanding.

• Delegate appropriate tasks to interns and track their progress.

• Create a supportive learning environment where interns can build practical accounting skills.

What We Are Looking For

• Experience: 1–3 years of hands-on experience in accounting, finance operations, accounts payable, bookkeeping, or a similar role. Prior non-profit experience is a plus but not mandatory.

• Accounting Fundamentals: Good understanding of basic accounting principles, invoices, expenses, ledgers, journal entries, and reconciliations.

• Financial Operations: Experience with payment processing, invoice verification, vendor payments, expense reimbursements, and maintaining financial records.

• Reconciliation: Ability to handle or support bank, vendor, and ledger reconciliations.

• Compliance: Basic understanding of GST/TDS and financial documentation will be an advantage.

• Tools: Working knowledge of accounting software such as Tally, Zoho Books, or similar platforms.

• Excel/Google Sheets: Comfortable working with spreadsheets, formulas, filters, sorting, and data management.

• Attention to Detail: High level of accuracy and ownership when working with numbers, documents, and repetitive financial tasks.

• Problem-Solving: Ability to identify discrepancies, investigate issues, and find practical solutions.

• Communication: Clear, polite, and professional written and verbal communication skills.

• Mentorship: Willingness and ability to guide interns, explain processes patiently, and provide constructive feedback.

• Service Mindset: Approachable and responsive towards internal teams, vendors, and other stakeholders.

• Ownership: Ability to independently manage routine responsibilities and follow up until tasks are closed.

Educational Qualification

A bachelor's degree in Commerce, Accounting, Finance, Business Administration, or a related field is preferred.

Relevant practical accounting experience may also be considered.

Why Join Us?

You will be part of a mission-driven organisation where finance plays an important role in enabling our programmes and supporting the young people we work with.

This role offers an opportunity to build strong hands-on experience across accounting, financial operations, vendor management, compliance, process improvement, and team mentorship while working in a collaborative and impact-oriented environment.