Accounts Payable Senior Manager

Overview

Founded in 1967, ImageFIRST® is the largest and only national linen rental and laundry service specializing in the healthcare market. Acquired by private equity firm Calera Capital in 2018, ImageFIRST serves medical facilities nationwide providing linen, patient gowns, scrubs, and more while managing their clients’ linen inventory for cost management. As leaders in infection prevention, they currently own and operate the most HLAC-accredited facilities in the industry. With one of the highest customer retention rates in the industry – 97% – ImageFIRST is dedicated to improving patient satisfaction and making staff happy with our white glove service!

 

Check out our company page: https://www.imagefirst.com/company/

Responsibilities & Qualifications

The Senior Manager, Accounts Payable reports to the Corporate Controller and oversees the administration of proper procedures and controls for the AP department. This position will handle all the administration for Concur and PNC Invoice Automation solutions.

 

Responsibilities:

• Supervise AP staff and provide training to AP and field personnel
• Ensure accuracy, timeliness, and efficiency in job assignments and procedures
• Administrate the PNC AP workflow/invoice automation system and Concur T&E system
• Process weekly Concur reports for ADP reimbursement and GL entry
• Integrate newly acquired locations into the company’s AP process and provide training
• Monitor AP invoice workflow for errors and bottlenecks
• Troubleshoot and resolve system-related issues
• Review and approve weekly cash requirements and weekly check run
• Maintain recurring expenses including building rents, leases, and other recurring payments
• Maintain electronic vendor master file including new vendor setup and W9 verification
• Post weekly AP journal entries and completes the monthly AP close
• Review vendor statements to ensure all invoices have been received and processed on timely basis
• Develop and maintain positive working relationships with vendors and field locations
• Respond to vendor and field telephone/email requests within 24 hours
• Administrate the Corporate PNC credit card program
• Review PNC card expenses in Concur and reconcile monthly charges
• Annual 1099 mailing and filing of 1096 reports
• Complete credit applications
• Complete special projects and reporting as needed
• Collaborate with the Finance Team to support overall department goals and objectives
• Continuously improve the overall workflow of the AP process

MINIMUM QUALIFICATIONS & Experience:

 

Experience:

• 10+ years progressively responsible experience, including management experience
• Degree in accounting or finance
• Experience in a multi-site/multi-entity organization required
• Experience with 1099 filing required
• Experience with Concur preferred
• Experience with an automated AP workflow system preferred

Qualifications:

• Strong technical acumen and ability to administer a variety of online applications
• Excellent written and verbal communication skills
• Ability to interact with all levels of employees and leadership
• Solid computer skills and experience with computerized ledger systems
• Advanced knowledge of Microsoft Excel and Office Suite
• Strong problem solving and analytical skills
• Ability to prioritize effectively and meet deadlines while performing with a high degree of accuracy
• Ability to multi-task and thrive in a fast-paced environment
• Ability to function well in a team-oriented environment
• Ability to work onsite at Corporate office at least 50% of time

Company Values & Benefits

Required Competencies:

• Be Respectful: Value all we come in contact with
• Be Remarkable: Create a positive moment with every interaction
• Be Safe: Keep ourselves and those around us safe
• Be Honest: Be guided by truthfulness in all we do  

Benefits:

• Weekly pay
• Medical, Dental, Vision 
• Pet, Legal, and Hospital Indemnity Insurance 
• 401k (match)
• Paid Time Off Package
• Paid Parental Leave
• Tuition Reimbursement 
• Referral Program
• Great company culture
• Collaborative team environment 

EOE / Drug-Free Workplace 

 

We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by applicable law.  We are fueled by the talent, passion, and diversity of our associates.