Sr Administrative Associate

Description

At Liberty Mutual, we are dedicated to delivering exceptional legal services and supporting our policyholders and business operations. We value a healthy work-life balance and foster a culture of continuous improvement and professional development. Join us as a Sr Administrative Associate to provide administrative support to our Staff Legal offices.

 

The Sr Administrative Associate provides legal administrative support for multiple Attorneys, maintaining a close and highly responsive relationship to the day-to-day activities of the assigned Attorney(s). Exercises initiative and judgment relative to the role. Works collaboratively in a team-based environment with all internal Legal Departments.

 

 

Responsibilities

• Office Procedures and Document Management: Demonstrate a strong understanding of office procedures and standards within the jurisdiction, efficiently managing legal documents and implementing effective research strategies to support attorneys, pleadings completion with jurisdictional requirements.
• Support for Ongoing Cases: Address the needs of attorneys by coordinating tasks related to ongoing cases, such as scheduling depositions and communicating with insured parties.
• Risk Mitigation: Proactively identify and mitigate potential operational risks by leveraging knowledge of office management objectives and procedures, ensuring smooth workflows and case progression.
• Client and Stakeholder Coordination: Work closely with clients, stakeholders, and attorneys to represent departmental interests, coordinating meetings and ensuring all parties are informed and aligned on case matters.
• Clear and Impactful Communication: Convey information and messages clearly and professionally, adapting communication styles as needed to support litigation goals and foster collaboration among team members.
• Technological Proficiency and Adaptation: Utilize office software, databases, and case management programs effectively to manage case files and organize data, while continuously learning and adopting new technologies to enhance work efficiency.
• Project Coordination and Resource Allocation: Take responsibility for administrative activities related to attorney case load, including depositions and calendar events.
• Regular Communication with Claims Partners: Communicate regularly and effectively with Claims partners on scheduling and updates, ensuring clear articulation of information through written and verbal correspondence.

Qualifications

• Minimum of 2 years of legal administrative experience or equivalent training.
• Knowledge of administrative hearings, court rules, and procedures.
• Knowledge of legal terminology and syntax, and of the content, organization, and format of legal documents and correspondence.
• Ability to edit and proofread legal documents.
• Ability to prioritize effectively while anticipating attorney and/or file needs.
• Strong oral and written communication skills to communicate effectively with policyholders, courts, attorneys, and judges.
• Displays strong Microsoft Office skills and high proficiency using legal software systems.

Employees may apply for a new role after completing 12 months of employment in their current position.

 

Employees should review all role requirements and apply only for positions for which they are eligible. Hiring processes may vary by country, including differences in procedures, requirements, and timelines.  For country-specific details, please consult your local recruiting / HR team.