Administrative Specialist 1

Initial Posting Date:

08/21/2026

Application Deadline:

08/29/2026

Agency:

State of Oregon Military Department

Salary Range:

$3,797 - $5,190

Position Type:

Employee

Position Title:

Administrative Specialist 1

Job Description:

The Oregon Military Department is a state agency that supports the Oregon National Guard. You are NOT required to be a member of the Oregon National Guard to apply for this position.

The Oregon Military Department is recruiting for an Administrative Specialist 1. This is a permanent full-time state position located at the Portland Air National Guard Base (PANG) in Portland, Oregon.

The salary range listed is a non PERS rate if you are PERS eligible the salary range is $4,050.00 - $5,550.00

This position is represented by the American Federation of State, County and Municipal Employees’ (AFSCME) union.

This position is classified management service and is not represented by a union.

NOTE: This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.
 

OMD is dedicated to diversity efforts that reinforce respectful treatment of others in the workplace.  These efforts focus on identifying ways to work better together, reducing conflict by increasing understanding, improving collaboration, fostering teamwork, and increasing productivity and quality of services delivered by OMD.

What You Will be Doing
This position serves as the primary administrative support specialist for the 142nd Civil Engineer Squadron, providing comprehensive administrative, personnel, and technology support services to ensure efficient squadron operations. The incumbent serves as a key liaison between squadron personnel, leadership, and external agencies while maintaining critical administrative systems and processes.

Working Conditions
Work is conducted in an open office environment, which results in frequent interruptions and distractions. Work requires interaction with Military and Civilian personnel, contractors and vendors.

This position works an in-office schedule.

What You Need to Qualify
Two (2) years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data.

***OR***

An associate degree in general office occupations and one (1) year of experience with records processing, generating documents, and gathering and sorting data.

***OR***

An equivalent combination of education and experience.

Please Note: Please be sure that the work experience section of your application clearly describes your experience, skills and or education that are relevant to the above listed “What You Need to Qualify” section of the announcement.

Additional Requirements

Must possess and maintain a valid driver's license and acceptable driving record.

Desired Attributes (These are skills/experience that we have identified as essential for success in this position).

Proficiency and accuracy in typing (there will be a typing proficiency test administered at the time of interview)

Proficiency with Power Point & Excel

Technological comfort and AI adaptability

Organization and attention to detail

Professional communication and emotional maturity

Conditions of Employment

The incumbent must be able to obtain and maintain a valid DoD SECRET security clearance and eligibility to obtain a USAF Restricted Area Badge. Duties and responsibilities include unescorted access to restricted areas that may contain classified equipment or materials up to secret level.

To retain employment incumbent must possess or be able to possess and maintain a favorable completed National Agency Check in order to receive and retain an AF Form 1199 restricted area badge and obtain and maintain AF Form 2293, U.S. Air Force Motor Vehicle Identification Card.

Employee is required to maintain a drug/alcohol free workplace in accordance with OMD Drug/Alcohol CPM’s, Policies, and the Statewide Drug Free Workplace Policy 50-000-01.

Work Experience
The work experience section of your application must include a clear description of your experience to determine if you meet the required skills (minimum qualifications) and at what level you meet the requested skills. Your answers to supplemental questions about your specific experience must also be supported in the work experience statements in your application form and, if requested, your resume.

You Must Download the Following to Your Application
(Failure to attach the required documents may result in your application not moving forward in the process)

A current resume that clearly describes your experience and/or education related to the requirements of the position and demonstrates that you meet the minimum requirements of the position as listed.

-AND-

A current Cover Letter

The Oregon Military Department is an Equal Opportunity, Affirmative Action employer, committed to a diverse workforce with equal opportunity programs.

Additional Information

• Only complete applications will be considered. Be sure to answer all supplemental questions completely and to show your experience in the Work Experience section of your application. The selection process will consist of an evaluation of experience and training.

• All final candidates using education to meet minimum qualifications will be required to provide a copy of their transcripts (official or unofficial) during the process.

• This announcement closes at 11:59PM on the close date listed.

• The successful candidate for this position will be subject to a LEDS check.

• The successful candidate for this position will be subject to a fingerprint-based background check.

• Applicants must be authorized to work in the U.S without a visa sponsorship. (Applicants who require a visa sponsorship will not be considered at this time).

• If you are a current State of Oregon employee, you must apply through your employee Workday profile.

• After you submit your application, you will have additional tasks to complete in Workday. Please continue to check your Workday account throughout the recruitment process.

• A Classification and Compensation analyst will review the relevant experience and or educations in the Workday Application of the successful candidate to determine starting wages.

• The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.

The use of outside resources such as Artificial Intelligence software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency.

What We Have to Offer You
Great Benefits- The State of Oregon offers a competitive and affordable health and benefits package, including excellent medical, vision and dental coverage. Oregon Job Opportunities : Benefits : State of Oregon
Work Life Balance- 12 Paid holidays, and personal business leave, as well as paid and accrued vacation leave and sick leave.
Additional Benefits- In addition to standard medical benefits and employee leave, the state also provides additional optional benefits, such as basic life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
Career Development - Learn new skills, Career Growth Opportunities, Great Team Environment, and a sense of belonging. With Oregon Military Department, you will feel excited about the work you do and feel valued for your contribution and collaboration.
Our Team- The Oregon Military Department is a team of diverse, dedicated, and collaborative individuals that work together to support our states Army and Air National Guard. Visit our agency website: OMD Click Here

Need Assistance?
If you require an alternate format to complete the employment process, you may call Recruitment Services at 971-355-3984. Please be prepared to leave a message describing the alternate format needed.

If you require reasonable accommodation to complete a job application, preemployment testing, or a job interview or to otherwise participate in the hiring process, please contact the recruiter or HR team for this job opening

Veteran Percentage Points
Since the time of the Civil War, Veterans of the Armed Forces have been given some degree of preference in appointments to government jobs. In recognizing the sacrifices made by those serving in the Armed Forces, Congress enacted laws to prevent veterans seeking employment from being penalized because of the time spent in military service. To receive veterans’ preference points, when you answer “yes” you are a veteran, you will receive a task from your Workday account requesting you to upload your military documents. Please do NOT attach your military documents to your initial application.

To qualify for 5 points

A copy of your DD214/DD215 showing honorable discharge from active duty.

To qualify for 10 points
A copy of your veterans’ disability preference letter from the Dept. of Veterans Affairs showing honorable discharge from active duty and that you have a service-connected disability.

For Transitioning Service-Members

A “working” Copy of your DD215-DD215 (typically Member-4) showing under honorable conditions discharge from active duty within 120 days or Less from Ending Term of Service (ETS) date.

Eligible Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference.

For additional detailed information regarding Veteran Preference Point Laws visit: Veterans Click Here.

Contact Information
Shawn Potapoff

971-209-5712

[email protected]