- Location
- Beaumont, TX
- Workplace
- Onsite
- Type
- Full-time
- Department
- Administration
- Education
- High School
- Closing date
- Today
- Source
- ApplyToJob
Description
Job Title: Office Administrator
Reports To: Accounting & Human Resources
Job Description: The Office Administrator will perform various administrative, clerical, and coordination functions. This position requires a highly detail-oriented, diligent, and proactive individual.
Responsibilities:
Responsibilities Reporting to HR:
Responsibilities Reporting to Accounting:
Qualifications:
Schedule:
40 hours per week, 7:45 AM – 5:00 PM Monday – Thursday; Friday 7:45 AM – 3:45 PM; Lunch Monday - Friday 11:30 AM - 12:30 PM
Reports To: Accounting & Human Resources
Job Description: The Office Administrator will perform various administrative, clerical, and coordination functions. This position requires a highly detail-oriented, diligent, and proactive individual.
Responsibilities:
Responsibilities Reporting to HR:
- Open/Close Office
- Meet and greet visitors while providing a positive in-office experience.
- Answer and direct all incoming telephone calls to appropriate team members.
- Ensure a clean, organized office environment.
- Inventory and order all office supplies.
- Maintain company accounts with authorized users.
Responsibilities Reporting to Accounting:
- Prepare import templates for loan payments and other auto-drafted monthly bills for the office.
- Receive expense reports and receipts and prepare import templates for credit card expense coding.
- Receive and sort incoming mail, deliveries, and manage outgoing mail.
- Prepare lien waivers and releases, as needed
- Coordinate the check release process, including mailing payments when necessary
- Maintain the digital and physical accounting files
- Take on additional duties and special projects, as assigned.
Qualifications:
- High school diploma or equivalent required; Associate’s or Bachelor’s degree in Business Administration, Accounting, Human Resources, or a related field preferred.
- One (1) to three (3) years of administrative, office, accounting support, or related experience required.
- Skilled in Microsoft Office applications, including Outlook, Word, and Excel.
- Strong organizational and time-management skills with the ability to manage multiple priorities and meet deadlines.
- Strong written and verbal communication skills with a professional and service-oriented approach.
- Strong interpersonal skills with the ability to maintain confidentiality and appropriately handle sensitive employee, company, and financial information.
- Ability to learn and effectively use company software, systems, and administrative processes.
- Dependable and consistent attendance with the ability to maintain established office hours.
Schedule:
40 hours per week, 7:45 AM – 5:00 PM Monday – Thursday; Friday 7:45 AM – 3:45 PM; Lunch Monday - Friday 11:30 AM - 12:30 PM
Skills
Excel
