Senior Executive Assistant

Job Overview & Responsibilities

The Senior Executive Assistant provides high-level administrative and operational support to the CFO, CPO, and CG&SO at a rapidly growing, PE-backed physical therapy organization. This role is integral to driving executive effectiveness and organizational efficiency across a dynamic, multi-site platform. The ideal candidate is a proactive, discreet, and exceptionally organized professional who thrives in a fast-paced, results-driven environment and can anticipate executive needs before they arise. 

 

Hybrid: 4 days onsite / 1 day remote

Address: 1100 Circle 75 Parkway, Atlanta, GA 30339

 

 

Essential Functions

 

Executive Support 

• Manage complex, multi-time zone calendars for the CFO, CPO, and CG&SO, including scheduling, prioritization, and proactive conflict resolution 
• Coordinate and prepare executives for internal and external meetings, including agendas, pre-read materials, presentations, and follow-up action items 
• Coordinate all domestic travel arrangements, including flights, ground transportation, accommodations, and detailed itineraries 
• Screen and manage high-volume executive correspondence (email, calls, meeting requests) with professionalism and sound judgment 
• Serve as a trusted gatekeeper and primary point of contact between the C-Suite and internal/external stakeholders  

Operational & Project Support 

• Support investor relations activities including coordinating board meetings, preparing board materials, and managing follow-up communications with PE sponsors 
• Assist with due diligence coordination, M&A-related logistics, and integration activities as needed 
• Maintain confidential executive files, contracts, and corporate records with a high degree of accuracy and discretion 
• Track and manage executive expense reports 
• Lead or assist with special projects and cross-functional initiatives as directed by the C-Suite  

Communications & Relationship Management 

• Draft, edit, and proofread executive communications, including internal announcements and external correspondence 
• Build and maintain positive relationships with clinic operators, regional leaders, board members, and PE firm representatives 
• Represent the executive team professionally in all interactions with internal teams, external partners, and vendors  

Office & Administrative Leadership 

• Oversee office management functions at the corporate headquarters, including vendor relationships, facilities coordination, and supply management 
• Onboard and mentor junior administrative staff as the organization scales 

Identify and implement process improvements to increase executive efficiency and team productivity 

Qualifications & Pay Range

Required Skills & Abilities

• Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (Teams, Zoom)
• Experience with UKG (HR/workforce management) and Certify (expense management) preferred; ability to quickly learn and adopt new platforms
• Proven ability to handle sensitive and confidential information with the utmost discretion and professionalism
• Strong organizational skills with the ability to manage multiple competing priorities under tight deadlines
• Outstanding written and verbal communication skills

 

Required Credentials

 

Required

• 5+ years of progressive executive assistant experience, with at least 5 years supporting C-Suite executives
• Bachelor's degree or equivalent combination of education and relevant professional experience

Preferred

• Experience supporting executive teams through M&A activity, integration, or rapid organizational growth
• Experience in a PE-backed, high-growth company or multi-site healthcare/services organization strongly preferred
• Familiarity with healthcare operations, physical therapy, or multi-location service businesses
• Experience with project management tools and HRIS or ERP systems
• Notary Public certification or willingness to obtain

 

Compensation:

• $90,000-120,000 annually (Any posted pay range considers a wide range of compensation factors, including candidate background, experience, and work location, while also allowing for salary growth within the position)

 

Company Overview

Expanding Access to Quality Care 

At PT Solutions, we’re more than colleagues; we’re a tight-knit community united in our mission to expand access to quality care. Our commitment to you is evident in our industry-leading professional development opportunities. From ongoing evidence-based clinical education to dedicated mentorship opportunities and an APTA-accredited Orthopaedic Residency Program, we propel our clinicians toward excellence in physical therapy, occupational therapy, speech-language pathology, and athletic training. 

As we aim to be the go-to rehabilitation provider, we seek committed professionals eager to join us in that mission. A career with PT Solutions is an opportunity to shape the industry and make a lasting impact.  

Let’s go further together and transform care. Join the #PTSLife today!  

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