Department Administration Assistant

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About Us

The Salvation Army is a Christian movement and one of Australia's largest and most-loved charities. We believe in doing good that transforms lives and futures for the better. This belief drives us to find new ways and places where we can make a difference. From times of personal crisis to moments of national grief, we are always here, providing support, safety, community and opportunity.

About the Role

Permanent full-time position as a Department Administration Assistant based at The Salvation Army Headquarters in Blackburn, Melbourne, working from the office Monday to Wednesday and from home Thursday and Friday.

This is a unique opportunity to join a shared-services team supporting both Salvos Housing and Employment Plus. Working closely with leaders across both divisions, you'll enjoy a varied role spanning administration, onboarding, events, project support, financial administration and business operations.

No two days will be the same. You'll play an important role behind the scenes, ensuring teams are supported, processes run smoothly, and key initiatives are delivered successfully.

If you're a highly organised administrator who enjoys variety, building relationships and making a meaningful contribution, we'd love to hear from you.

Responsibilities

• Provide administrative support including the preparation of reports, presentations, meeting agendas, minutes and communications
• Manage document control, electronic records, shared inboxes, correspondence and filing systems
• Coordinate onboarding activities for new team members, including IT access, equipment, inductions and workspace setup
• Support recruitment administration and employee-related initiatives
• Process invoices, financial documentation, expense reconciliations and travel bookings
• Assist with the planning and delivery of conferences, leadership forums, workshops, town halls and team events
• Maintain administrative systems, records and reporting requirements
• Contribute to process improvements and initiatives that enhance team effectiveness and operational efficiency

About You

• Previous experience in an administration, office support or coordination role
• Strong organisational skills with excellent attention to detail
• Ability to manage competing priorities and meet deadlines in a fast-paced environment
• Strong written and verbal communication skills
• Intermediate to advanced Microsoft Office skills, including Word, Excel, PowerPoint and Outlook
• Experience using administrative systems and maintaining accurate records
• A proactive and collaborative approach, with the ability to build positive relationships across diverse teams
• Experience with Power BI, Copilot or other emerging technologies will be highly regarded
• Certificate IV in Business Administration (preferred but not essential)

Benefits

• Access to generous salary packaging benefits of up to $15,900 per year
• Access to meal and entertainment benefits of up to $2,650 through salary packaging
• Up to 12 weeks Paid Parental Leave
• Novated car leasing options
• Fitness Passport health and wellbeing benefits
• Extensive learning and development opportunities, including supported study and scholarship programs
• Comprehensive Employee Assistance Program
• Career development and transfer opportunities across our national network
• The opportunity to make a meaningful social and environmental impact with one of Australia's most trusted charities

To apply for this opportunity, please click on the 'Apply' button below to be taken to our online application process and submit a resume and cover letter. Applications will be reviewed on receipt and will be accepted until the position is filled. Job offers will be subject to a National Criminal History Check as per Police Certificate Guidelines and may require a Working with Children Check.
 

At The Salvation Army, we value diversity and strive for inclusivity in our recruitment process. If you are a person with a disability and require an adjustment, such as alternative application methods, or if you have a general enquiry about a role, please contact our Talent Acquisition team. Please specify the job title and location in the subject line.
 

The Salvation Army is an Equal Opportunity Employer who provides an inclusive work environment and embraces the diverse talent of its people. We value people of all cultures, languages, capacities, sexual orientations, gender identities and/or expressions. We are committed to achieving a diverse workforce and strongly encourage applications from Aboriginal and Torres Strait Islander people.
 

The Salvation Army is a child safe organisation and is committed to protecting children and young people from harm. All child-facing roles will require the successful completion of a Working with Children Check or relevant state equivalent. Applicants for all roles require a mandatory National Police Check.
 

We value Integrity, Compassion, Respect, Diversity and Collaboration.

The Salvation Army is an Equal Opportunity Employer who provides an inclusive work environment and embraces the diverse talent of its people. We value people of all cultures, languages, capacities, sexual orientations, gender identities and/or expressions. We are committed to achieving a diverse workforce and strongly encourage applications from Aboriginal people and Torres Strait Islander people.

The Salvation Army is a child safe organisation and is committed to protecting children and young people from harm. All child facing roles will require the successful completion of a Working with Children Check. Applicants for all roles require a mandatory Nationally Coordinated Criminal History Check.

We value Integrity, Compassion, Respect, Diversity, and Collaboration