Bilingual HR Administrative Coordinator (English/Spanish)

Pay: $22.00–$24.00 per hour, depending on experience

Schedule: Monday–Friday, 9:00 AM–5:00 PM

Job Summary

We are seeking an experienced Bilingual HR Administrative Coordinator who is fluent in English and Spanish to support a busy manufacturing facility.

This position provides a combination of HR support, recruiting, onboarding, employee communication, training coordination, compliance, and administrative support. The ideal candidate is organized, professional, dependable, and comfortable working directly with employees, supervisors, management, Human Resources, and staffing partners.

This is a great opportunity for someone with experience in HR administration, recruiting, staffing, onboarding, employee relations, or high-volume administrative support who enjoys working in a fast-paced manufacturing environment.

Bilingual English/Spanish is REQUIRED.

Key Responsibilities

HR & Employee Support

• Provide bilingual English/Spanish support to employees and management.
• Assist Human Resources with employee relations matters, investigations, coaching discussions, and corrective action documentation.
• Support employee meetings, interviews, investigations, and other HR-related activities.
• Assist with employee communications, policy acknowledgments, and company announcements.
• Help communicate new policies, procedures, and corporate initiatives to employees.
• Maintain confidentiality when handling sensitive employee information.

Recruiting & Onboarding

• Coordinate recruiting activities with Human Resources, staffing agencies, and department managers.
• Schedule candidate interviews and assist with the interview process.
• Support new hire onboarding and orientation.
• Prepare, collect, scan, and process new hire documentation.
• Assist new employees with timekeeping setup and facility orientation.
• Help conduct new hire orientation and HR-related training as needed.
• Communicate with temporary staffing partners regarding workforce needs and onboarding.

Training & Compliance

• Coordinate safety, quality, and compliance training.
• Facilitate training sessions as needed.
• Maintain accurate training records and documentation.
• Assist with compliance activities and labor law posting audits.
• Maintain organized personnel files and HR documentation.
• Ensure employee records are maintained according to company policies and applicable requirements.

Administrative Support

• Reconcile temporary labor hours and prepare information for staffing invoice review.
• Maintain personnel files and HR-related records.
• Perform data entry and maintain records within JDE.
• Assist with administrative and recordkeeping needs for operations and maintenance departments.
• Review and distribute incoming mail and correspondence.
• Greet and assist visitors, customers, and vendors.
• Coordinate meetings, meals, training events, and other onsite activities.
• Provide administrative support for corporate HR requests and site initiatives.

Manufacturing & Operational Support

• Serve as a liaison between employees, supervisors, management, HR, and staffing agencies.
• Help leadership reduce the administrative workload associated with HR and workforce processes.
• Support employee engagement and workforce communication initiatives.
• Participate in plant safety meetings, safety programs, and continuous improvement activities.
• Perform other duties as assigned.

Qualifications

• Fluent in English and Spanish – REQUIRED
• Previous experience in HR, recruiting, staffing, onboarding, payroll, employee relations, or administrative support preferred.
• Strong verbal and written communication skills.
• Excellent organizational and time-management skills.
• Ability to maintain confidentiality and exercise good judgment.
• Comfortable communicating with employees at all levels of an organization.
• Proficient with Microsoft Office, including Word and Excel.
• Experience with HRIS, payroll, timekeeping, or administrative systems preferred.

IND2