Election Coordinator - Clerk's Office (Open-Competitive)

• Starting salary: $61,817.60
• After Six Months of Successful Employment: $65,873.60
• After One Year of Successful Employment: $67,204.80
• Maximum salary is achieved after three years of employment

• Maintenance of the Qualified Voter File (QVF) of the State of Michigan
• Coordinate input of voter registrations and ensuring QVF Inbox is updated daily
• Create and maintain correspondence with State, County, School District and City officials regarding each election
• Coordinate verification of ballot rotations and preparation of ballot orders with vendor
• Issue and process absentee ballots
• Coordinate and maintain accurate database of election workers and assign election workers for Early Voting, Absentee Counting Boards and Election Day
• Prepare and coordinate election worker training, assignment and payroll
• Program election equipment and coordinate testing prior to Election Day
• Assist in production of equipment documentation and Election Day materials
• Process and issue oversee absentee ballots
• Maintain inventory and responsible for ordering election equipment and supplies
• Prepare and coordinate delivery of election materials and equipment to voting precincts
• Responsible for completion and conclusion of reports and necessary paperwork on election night
• Responsible for election canvass materials
• Maintain election information files as requested
• Responsible for election-related Account Payable invoices and tracking of grant funding expenditures (as needed)
• Responsible for providing responses to election-related Freedom Of Information Act requests
• Receive and process filing documents from candidates seeking to run for office
• Assist in all other general clerical functions needed in the Clerk’s Office when requested
• Perform other related duties as assigned.

1. Be a citizen of the United States or resident alien with the right to work in the United States; and
2. Have a high school diploma or a valid equivalency certificate; and
3. Have a minimum of two years of work experience within the past five years working in a City or Township Clerk’s Office with election procedures and Michigan election laws; and
4. Have a minimum of two years of work experience within the past five years working with the Michigan Qualified Voter File; and
5. Have extensive knowledge and experience with project management, including maintaining equipment, inventory control, and time management; and
6. Have knowledge and experience following election laws, policies and procedures at the City, State, County, and Federal levels; and
7. Have extensive knowledge and experience with Windows 11 and Microsoft Office applications; and
8. Have work experience tracking grant funding expenses applicable to staffing and equipment; and
9. Have work experience with Liberty Vote Equipment and State of Michigan Electronic Pollbooks; and

10. Be detail oriented with good organization and communication skills; and

11. Be able to lift and carry election equipment, devices, and/or supplies between 20 and 50 pounds.

PARTS OF EXAMINATION AND WEIGHTS

• Business English, spelling, punctuation, and arithmetic
• Modern office practices and procedures
• Ordinances, policies, and procedures relative to areas of work assignment
• Procedures relating to Michigan election laws and experience working with the Qualified Voter File, Liberty Vote equipment, and electronic pollbooks

• The uses of standard office equipment

• Read comprehensively in order to obtain pertinent information
• Pay attention to detail and close clerical work
• Make moderately complex arithmetic computations rapidly and accurately
• Follow instructions and established procedures in doing routine work
• Make clear explanations of ordinances, policies, and procedures in area of work assignment
• Interact with the public and fellow employees in a courteous and tactful manner
• Lift election devices and supplies up to fifty (50) pounds