Portfolio Manager (Fred Hutch / UW Medicine)

Job Description

UW MEDICINE IT SERVICES has an outstanding job opportunity for a Portfolio Manager (Fred Hutch / UW Medicine).


WORK SCHEDULE

• 100% FTE – 40 hours per week
• Day Shift – UW MEDICINE ITS SERVICES CORE HOURS ARE 08:00 – 17:00 (PST), Monday-Friday

DEPARTMENT DESCRIPTION

UW Medicine IT Services (ITS) is a shared services organization that supports all of UW Medicine. UW Medicine is comprised of Harborview Medical Center (HMC), UW Medical Center-Montlake Campus (UWMC-Montlake), UW Medical Center-Northwest Campus (UWMC-NW), Valley Medical Center (VMC), UW Medicine Primary Care (UWMPC), UW Physicians (UWP), UW School of Medicine (SOM), and Airlift Northwest (ALNW). ITS is responsible for the ongoing support and maintenance of the infrastructure and applications which support all these institutions, along with the implementation of new services and applications that are used to support and further the UW Medicine mission.

POSITION HIGHLIGHTS

• HYBRID work opportunity - Position is primarily remote, but will require onsite work at Fred Hutch Cancer Center for projects
• 15 days of vacation your first year – Also, 12 days of sick time, 1 personal holiday, and 11 paid holidays each year
• 100% matching, 100% immediately vesting 403(b)

PRIMARY JOB RESPONSIBILITIES

Portfolio Manager is responsible for leading teams to deliver programs and projects that span Fred Hutch and UW Medicine ITS business units.  The Portfolio Manager works closely with senior leadership, project team managers and consultants, user representatives, other ITS teams, and UW Medicine faculty and staff to:

• Initiate projects
• Ensure project deliverables and outcomes
• Analyze business processes and data
• Manager portfolio communications, including dashboards and reports
• Manage resources, schedules, scope, financials, and approach throughout the full project life cycle
• Identify and resolve issues, risks, and project change requests to ensure successful and on-time project delivery
• Plan and direct the configuration and functional testing
• Represent the service-line leaders in meetings, communications, and decision-making around portfolio execution
• Provide tactical guidance to service-line leaders based on portfolio execution
• Facilitate user requirements and project implementation
• Develop and maintain project plans, schedules, and other project management documents
• Support the operational departments to improve associated systems

REQUIREMENTS

• Bachelor’s degree in a healthcare-oriented profession, a technology field, a business-related field, or other discipline that demonstrates analytical or communications abilities, or related field or equivalent education and/or experience
• 8+ years of overall experience to include the below:

• 8+ years of experience leading, managing, and coaching technology and/or business professionals in progressively more complicated vendor-packaged system deployment and/or process improvement projects. Progressive, relevant experience related to IT portfolio, program, and project management. This must include demonstrated experience serving a single service-line
• Demonstrated experience leading, motivating, and managing various project and program team sizes, including internal and external constituents, while holding all teams accountable for performance
• Demonstrated leadership, diplomatic, and motivational skills including the ability to lead multiple business and technology organizations/business units
• Experience maintaining relationships by engaging business leaders to establish credibility, solve problems, build consensus, and achieve objectives
• Demonstrated experience effectively working with multiple, diverse stakeholders in a complex project environment within a cross-functional matrix environment. Experience gaining buy-in from executives, sponsors, team members, stakeholders and peers
• Proven ability to make independent administrative/procedural decisions and provide guidance and leadership to staff
• Demonstrated experience managing project work and/or work of others within an established standard project lifecycle framework and cognizant of budgetary and resource constraints
• Strong experience presenting to executive sponsors and demonstrated written and oral communication skills with technical staff, non-technical staff, and all levels of management
• Strong experience in Project Methodologies (e.g., Agile, SCRUM, SDLC/Waterfall)
• Strong experience with Organization Change Management (e.g., PROSCI, Kotter, McKinsey, etc.)
• Prior experience in a role with significant customer service component
• Experience negotiating vendor contracts and holding vendors accountable to SOWs
• Experience drafting and submitting budget proposals and recommending subsequent budget changes where necessary
• Experience researching best practices within and outside the organization to establish benchmark data and using continuous process improvement disciplines to achieve results
• Technically competent with various software programs including MS Office tools (e.g., Project, Word, Excel, Visio, PowerPoint, and Outlook)

ABOUT UW MEDICINE – WHERE YOUR IMPACT GOES FURTHER
UW Medicine is Washington’s only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals.

All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest.

Become part of our team. Join our mission to make life healthier for everyone in our community.

Compensation, Benefits and Position Details

Pay Range Minimum:

$135,000.00 annual

Pay Range Maximum:

$160,008.00 annual

Other Compensation:

-

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

Not Applicable

About the UW 

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.  

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. 

Our Commitment 

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected]. 

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.