Congress Coordinator - Life Sciences

Amex GBT is a place where colleagues find inspiration in travel as a force for good and – through their work – can make an impact on our industry. We’re here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued.

What You'll Do

• Serve as the main point of contact for assigned pharmaceutical congresses and client stakeholders.
• Manage day-to-day planning and execution of congress activities to ensure successful events.
• Build project timelines and coordinate schedules with clients, suppliers, and internal teams.
• Coordinate speaker logistics, registrations, travel arrangements, and event materials.
• Manage vendor, hotel, venue, and third-party supplier relationships and contracts.
• Lead regular client meetings and provide updates on program status, timelines, and deliverables.
• Develop event agendas, itineraries, and operational plans to ensure smooth event execution.
• Track program budgets, expenses, forecasts, and billing to ensure financial accuracy.
• Maintain accurate records and ensure all activities meet client standards and compliance requirements.
• Evaluate event results, gather feedback, and recommend improvements for future congresses.

What We're Looking For

• Minimum 3 years of experience in the meetings and events industry.
• Experience supporting pharmaceutical programs, events, and congresses required; pharmaceutical congress planning experience preferred.
• Bachelor's degree preferred; CMP (Certified Meeting Professional) certification a plus.
• Strong communication and presentation skills, with the ability to work effectively with clients, vendors, and leadership teams.
• Proven ability to manage multiple projects, meet deadlines, and maintain accuracy in a fast-paced, changing environment.
• Strong analytical, problem-solving, and technology skills.
• Advanced proficiency in Microsoft Word and Excel; experience with CVENT or similar event management technology preferred.
• Ability to travel up to 30% domestically and internationally.

     

Location

United States

     

The US national base salary range for this position is from 

$55 300,00 - $102 700,00

The national range provided includes the base salary that Amex GBT expects to pay for the role.  Actual base salary will be based on factors including the scope and complexity of the role and the successful candidate’s relevant experience, skills, knowledge, and work location.

For information about our comprehensive US benefits programs and eligibility, please review our Benefits-at-a-Glance document.

Benefits at a glance

The #TeamGBT Experience

Work and life: Find your happy medium at Amex GBT.

• Flexible benefits are tailored to each country and start the day you do. These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and wellbeing resources to support you and your immediate family.

• Travel perks: get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals.

• Develop the skills you want when the time is right for you, with access to over 20,000 courses on our learning platform, leadership courses, and new job openings available to internal candidates first.

• We strive to champion Inclusion in every aspect of our business at Amex GBT. You can connect with colleagues through our global INclusion Groups, centered around common identities or initiatives, to discuss challenges, obstacles, achievements, and drive company awareness and action.

• And much more!

All applicants will receive equal consideration for employment without regard to age, sex, gender (and characteristics related to sex and gender), pregnancy (and related medical conditions), race, color, citizenship, religion, disability, or any other class or characteristic protected by law.

Click Here for Additional Disclosures in Accordance with the LA County Fair Chance Ordinance.

Furthermore, we are committed to providing reasonable accommodation to qualified individuals with disabilities. Please let your recruiter know if you need an accommodation at any point during the hiring process. For details regarding how we protect your data, please consult the Amex GBT Recruitment Privacy Statement.

What if I don’t meet every requirement? If you’re passionate about our mission and believe you’d be a phenomenal addition to our team, don’t worry about “checking every box;" please apply anyway. You may be exactly the person we’re looking for!