Commercial Administrator

9-month maternity cover - Commercial Administrator

 

BIGGA (the British and International Golf Greenkeepers Association) is the UK’s leading professional association for golf greenkeepers and turf management professionals. It supports members through education, training, networking and professional development.

 

The Commercial Administrator plays a key part of BIGGA’s Commercial & Marketing Department and, the core purpose of the role is to lead on our in-house recruitment advertising service, support processing exhibitor stand bookings and assist other departmental projects throughout the year.

 

Areas of responsibilities:

• Help drive and reach sales targets across commercial projects
• Support the Commercial Director and Commercial Manager with all commercial activities and events
• Provide administrative support to the Commercial & Marketing team
  

Responsible for:

1. Recruitment Advertising Service

• Manage all correspondence received into company info@ inbox disseminating to team members
• Answer inbound recruitment calls or emails promptly
• Raise booking forms and sort signature from golf club
• Upload online job adverts to BIGGA website and arrange magazine adverts where necessary
• Manage online recruitment adverts received online via the BIGGA website
• Process immediate payments or schedule for invoice payment
• Register transaction on CRM system
  

2. BIGGA Turf Management Exhibition (BTME)

• Process exhibitors stand booking forms and schedule for invoice
• Maintain internal and third-party contractor spreadsheets
• Update exhibition floor plan
• Populate exhibitor portal
• Answer inbound BTME calls or emails promptly
  

3. Support Commercial Director and Commercial Manager

• Assist with tasks set
• Attend meetings where necessary
  

4. Administration

• Input and process sales order forms and liaise with relevant department
• Input sales orders to spreadsheet
• Learn and efficiently utilise CRM system
• Source advertising and editorial content from clients
• Prepare reports and spreadsheets when guided
• Raise contracts and liaise with clients for signing
• Support other departments with workload where necessary

 

Additional Responsibilities:

 

• Attend member events as directed
• To recommend ideas for improvement and highlight any problems
• To plan work effectively to meet department goals and objectives

 

Person Specification:

• Computer literature with an understanding of Microsoft products
• Experience in a customer service facing role
• Able to multi-task and meet deadlines
• Interpersonal abilities
• Administration experience
• Initiative and willing to learn
• Able to establish and maintain good working relationships with other departments, members, clients and suppliers
• Good organisational skills
• Able to work in the office Monday – Friday
• Good attentional to detail

 

Please send across your CV, covering letter and availability to interview to - [email protected]