Records Clerk

Job Summary
Under general supervision, this position performs reception and referral duties for the Police Department. Performs basic data entry, records queries/requests, and file management. Receives/processes payments for records requests and discovery. Provides clerical support to staff and other duties as assigned.Essential Functions

• Greets the public at the service window and provides assistance as needed.   
• Answers the incoming administrative phone line providing general information and routing calls to appropriate person/extension.
• Receives and generates revenue via report fees and other miscellaneous fees.
• Prepares and maintains record of weekly deposits of monies received.
• Maintains departmental records (I/O’s, arrests, accidents, D-runs, statements, photographs, test results, etc.) in Records Management System (RMS).
• Maintains office supplies for the Police Department and orders as needed.
• Responds to and fulfills records requests from the public, insurance companies, attorneys (Discovery), and other law enforcement agencies according to departmental policy.
• Secures information in RMS as needed in response to youthful offender orders, expungement orders, and other circumstances as they arise.
• Oversees the archiving and destruction of records. 
• Assist with reviews of reports entered into RMS to ensure accuracy and compliance with FBI reporting standards.
• Performs other duties as assigned.

Education and Experience
High School Diploma or its equivalent and one (1) year of experience in a job related field; or an equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities.
Special Qualifications
Must be 18 years of age and possess a valid driver's license.
Must successfully pass a typing exam, a criminal background investigation, polygraph examination, psychological evaluation, and drug and medical screenings.