Accounting Assistant (Accounts Payable)

The City of Bloomington is seeking a highly organized and detail-oriented individual to accurately and timely process accounts payable. 

CITY VALUES & EXPECTATIONS

• Models and contributes to a positive work environment, culture of communication, engagement and safety
• Communicates effectively and respectfully with employees and the general public, including but not limited to those of diverse racial, ethnic, religious and socioeconomic backgrounds
• Works cooperatively as a member of a team; develops and maintains effective working relationships with diverse coworkers and community members; consistently brings a high level of self-awareness and empathy to all personal interactions
• Embraces the City’s shared values and contributes towards accomplishing the City’s vision and goals by being creative, innovative, continuously learning, and communicating clearly

• Prepares the accounts payable checks and electronic fund transfer payments on a regular basis (minimum weekly)
• Coordinates with other positions that are responsible for the set up and maintenance of vendor records
• Coordinates with other positions that are responsible for verifying accounts listed on ACH enrollment authorization forms
• Collects W-9s from all vendors
• Answers inquiries from staff throughout the City regarding invoices in a professional manner
• Assists with training City employees on invoice processing and approvals
• Codes invoices to the proper account within the chart of accounts
• Works with all City departments to ensure timely receipt of invoices and approvals
• Ensures invoices are paid timely according to State Statute
• Researches and resolves vendor questions
• Prepares annual 1099s
• Maintains necessary records, including filing various back-up documents and other miscellaneous materials
• Adheres to internal controls, policies, and procedures
• Reports any events of non-compliance with City policies and procedures
• Incorporates new technology and best practices into the payment process
• Compiles, analyzes, and summarizes large amounts of data to be used internally and externally
• Collaborates with Purchasing to follow Purchasing policies and procedures
• Performs other duties and responsibilities as apparent or assigned

• Excellent problem solving and analytical skills
• Extremely detail oriented with strong follow-up skills
• Good mathematical aptitude and organizational skills
• Proficient in Microsoft Office suite, including advanced Excel functionality
• Ability to communicate effectively, both orally and in writing
• Ability to prioritize and solve problems with little direct supervision
• Ability to complete work assignments in a thorough, accurate and timely manner
• Ability to maintain effective working relationships with the public and City employees
• Ability to keep supervisor informed of work-flow issues

MINIMUM QUALIFICATIONS 

• Two-year college degree in Accounting or Business or in lieu of degree five years related experience in the listed essential duties
• Two years of office experience
• One year customer service work experience
• One year experience, within last three years, working with financial accounting software
• Proficiency with using Microsoft Office application, particularly Excel

DESIRABLE QUALIFICATIONS

• Experience in processing accounts payable.
• Experience or knowledge of governmental accounting principles and practices.
• Experience using Tyler ERP or similar ERP system.
• Experience extracting data from software systems.

SUPERVISION OF OTHERS

This position does not supervise others.

Anticipated Hiring Range: $31.87 - $34.47 Hourly

2026 Full Salary Range: $31.87 - $43.62 Hourly

Full-Time; Non-Exempt; Non-Union; Benefits Eligible

The City of Bloomington is an Equal Opportunity Employer and is committed to creating a diverse workforce that reflects the community we serve. Applicants who are black, indigenous or persons of color are encouraged to apply. We also encourage women, veterans, members of the LGBTQIA community, and individuals with disabilities to apply.