Recruitment Analyst

Summary

JOB SUMMARY:Within the context of a patient, client and family-centred model of care and, in accordance with the Mission, Vision and Values, and strategic directions of Providence Health Care, the position promotes a safe, respectful, and civil working environment for patients, residents, families, visitors and staff.Reporting to the Manager, Talent Management, the Recruitment Analyst supports the internal and external recruitment processes for Providence Health Care (PHC). This role provides an comprehensive range of services that assist Operations & the Talent Recruitment team, while building rapport with clients and applicants to ensure the efficient delivery of recruitment services. As part of the external recruitment process, the Recruitment Analyst conducts reference checks for shortlisted external applicants, supports Recruitment Advisors in administering pre-employment testing, and assists with resume screening and phone screening. The Recruitment Analyst is responsible for preparing and sending Offer Letters of Employment and onboarding packages, processing new hires in the Applicant Tracking System (ATS), and providing logistical support for external recruitment activities. This includes coordinating recruitment event materials, maintaining inventory, overseeing the Employee Referral Program, managing the Moving Expenses Initiative, and supporting New Employee Orientation. The Recruitment Analyst also responds to recruitment-related inquiries as needed. In support of internal recruitment, the Recruitment Analyst processes and tracks new posting requests through the ATS, completes the qualifying process for internal postings, and prepares applicant lists for hiring managers. The role includes creating and sending internal transfer letters, processing internal employee transfers, and uploading new or revised job descriptions into the ATS. The Recruitment Analyst actively manages position control by monitoring internal employee movement and hiring activities, assists in verifying position attributes for Master Rotation Changes, and responds to employee-related inquiries. Additionally, the Recruitment Analyst advises management and employees on the displacement and bumping process.QUALIFICATIONS:Education, Training and ExperiencePost secondary education in Human Resources Management. Two (2) years of related Human Resources or Recruitment experience in a large and complex organization, or an equivalent combination of education, training and experience.Skills and Abilities• Knowledge of collective agreements, relevant government legislation and human resources and recruitment practices and procedures.• Knowledge of collective agreements, relevant government legislation and human resources and recruitment practices and procedures. • Ability to organize and prioritize workload, handle multiple assignments effectively and meet deadlines. • Ability to utilize both verbal and written communication skills to obtain information and provide routine information in verbal, written and electronic formats. • Ability to gather and document information accurately and efficiently.• An aptitude for generating statistics and summarizing data. • Broad knowledge of best recruiting practices and an aptitude for marketing. • Skilled computer literacy with HR Information Systems and Programs, Applicant Tracking System usage, word processing, spreadsheet and database programs, such as MS Word, Excel and Access, is required.• Ability to work independently and collaborate and work with others effectively • Strong customer service skills, ability to respond to inquiries in an effective timely manner as well as provide a top-notch employee and candidate experience. • Strong attention to detail and analytical skills. • Ability to operate related equipment. • Physical ability to perform the duties of the position..1. Assists Talent Recruitment Advisors with pre-screening applicants to determine that baseline qualifications for the position have been met, conducting phone screens, administering testing, short-listing qualified applicants and referring qualified applicants to a Recruitment Advisor. 2. Schedules and administers pre-employment reference checks for prospective new hires. Keeps record of all reference checks and escalates as needed to Talent Recruitment Advisor.3. Processes and tracks requests for postings and new hires through use of an applicant tracking system. Receives and verifies accuracy of posting request and creates internal posting for bargaining unit and non-contract positions, and processes new hire documentation.4. Prepares employee applicant lists for internal job competitions, when posting closes, showing qualified applicants and emails to the recruiting manager/designate the link to view applicant lists on-line. Moves posting to the External hiring process within the Applicant Tracking System (ATS) to when there are no internal applicants.5. Creates and sends offer letters, employee transfer letters and onboarding packages. 6.Processes new hires and transfers in applicant tracking system.7. Uploads new and revised job descriptions into the applicant tracking system.8. Actively manages position control by monitoring staff movement and new hires in assigned client groups and assists with verifying position attributes for Master Rotation Changes. 9. Advises management and employees on the displacement and bumping process. Conducts ongoing maintenance of relevant displacement documents, liaises between management, staff and unions to schedule the displacement meetings, prepares for and attends displacement meetings, provides ongoing support to displaced employees to assist in their job selections and ensures the process is followed in accordance with the relevant Collective Agreement. 10. Researches, analyses and presents appropriate bumping options to affected staff members based on seniority, skill set, abilities and in accordance with the Collective Agreement. 11. Creates and provides ongoing recruitment related reporting as needed, included but not limited to: vacancy reports, retention reports, onboarding and off boarding survey reports, Ministry of Health reporting requests etc. 12. Administers offer letter and transfer letter template updates and changes in Applicant Tracking System. 13. Processes, tracks and follows up on a variety of documentation related to items such as relocation expenses, confirming credentials such as registration/licensure status with professional associations and colleges. 14. Responds to a variety of telephone and written enquiries regarding recruitment, such as questions about the application procedures, employment opportunities, etc.15. Provides clerical and administrative support to the Recruitment team, such as file management, invoicing, and recording of meeting notes. 16. Supports the coordination of New Employee Orientation, by overseeing registration of new employees, ensuring completion of the in-person and on-line portions of the course, and other duties as needed to support participation by new employees. Tracks and administers the employee referral program.17. Administers and oversees the employee referral program.18. Identifies potential job fairs to attend and/or new community partners and vendors to work with, outlines the merits of attending such events or working with partners and vendors. Assists with career fairs by coordinating presentation and display materials and representing PHC by hosting a recruitment booth/table.19. Orders and maintains promotional materials for careers fairs and other events.20. Assists Recruiting Advisors with creating interview guides and selection plan spreadsheets for internal and external positions.21. Performs other related duties as assigned.

Job Accuracy Posting Flag

The hours of work, including start and stop times, days off, work area and work site may be subject to change consistent with operations requirements and applicable provisions of the Collective Agreement and statutes. **Testing may be required. ***A criminal record check may be required