Project Assistant - Design and Construction

Overview

When you join Hines, you will embark on a career journey fueled by vision and guided by leaders who set the standards of our industry. Our legacy is rooted in innovation and excellence, earning us a spot on Fast Company’s esteemed annual list of the World’s Most Innovative Companies, as well as recognition as one of U.S. News & World Report’s Best Companies to Work For in 2024. Discover endless opportunities to grow and make your mark at Hines.

Responsibilities

As a Project Assistant within Hines' Design & Construction team, you will support the commercial and administrative delivery of construction and development projects in Munich. Hines' Design & Construction teams work across the lifecycle of our real estate projects, partnering closely with development, investment, asset management and external consultants to deliver high-quality, innovative and sustainable places. In this role, you will provide project-wide commercial coordination, support procurement and commissioning activities, maintain accurate budget and invoice information, and help strengthen the processes and quality standards that underpin effective project delivery. Responsibilities include but are not limited to:

 

• Provide cross-project commercial and administrative support for construction projects.
• Prepare recommendations for contract awards and support the preparation and administration of appointments and orders.
• Support the continued development of quality standards relating to appointments and commissioning.
• Process and coordinate project invoices.
• Maintain the Alasco project management tool, including budgets, orders/contracts and invoices.
• Manage guarantees and sureties.
• Support process improvements relating to appointments, procurement and invoice processing.
• Collaborate with internal project teams and external stakeholders to support the efficient delivery of projects.

Qualifications

Minimum Requirements include:

 

• Successfully completed commercial/business-related vocational training or equivalent qualification, for example in office administration, business administration, foreign-language administration or hospitality management.
• Initial professional experience in a comparable project assistant, commercial administration, construction support or project coordination role.
• Experience supporting construction, development or real estate projects would be advantageous.
• Very good knowledge of standard Microsoft Office applications.
• Good written and spoken English; German fluency is expected for the Munich-based role.
• Highly organised, with a structured and reliable approach to work.
• Strong communication and teamwork skills.
• High level of commitment and ability to work proactively.
• Strong attention to detail, particularly when working with budgets, contracts and invoices.
• Experience with Alasco or comparable project management / cost management systems would be advantageous.

Closing

At Hines, we strive for excellence as a leading global real estate investment manager, driven by our by our belief that real estate is fundamentally about people. Our diverse portfolio spans $93.2 billion¹ of assets across such property types as living, office, retail, mixed-use, logistics and life science projects – all designed to enhance value, connection and inspiration. Our strategic approach integrates local expertise with global knowledge, taking calculated risks aligned with our convictions to exceed expectations and tailor solutions to our clients' needs.

 

While our projects are renowned for enhancing cities and pioneering sustainable practices, we recognize that the true driving force behind Hines' success is our 5,000 dedicated employees in 30 countries who draw on our 65-year history to build the world forward. This is why we prioritize investing in our people, offering comprehensive training, competitive compensation, robust benefits and generous vacation packages. By centering our focus on the growth and wellbeing of our team, we cultivate an inclusive environment where everyone, including our clients, can thrive.

 

Hines is proud to be named to Fast Company’s prestigious annual list of the World’s Most Innovative Companies for 2024. ¹Includes both the global Hines organization and RIA AUM as of December 31, 2023.

 

 

 

We are an equal opportunity employer and support workforce diversity.

 

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