- Salary
- $39k – $49k/yr
- Location
- Payson, AZ, AZ, US
- Type
- Full-time
- Department
- Administration
- Education
- High School
- Source
- GovernmentJobs
Description
The purpose of this position is to provide administrative support for both the Adult and Juvenile Probation divisions and to assist officers and administrators in the daily activities of the organization. This position fulfills administrative functions for the department in relation to data processing, accounting and communications. Duties include generating documents, data maintenance, credit card statement reconciliation and budget preparation assistance.
| SUPERVISORY RESPONSIBILITIES |
| |
| This position does not supervise other employees. | ||
ESSENTIAL DUTIES AND RESPONSIBILITIES | TIME SPENT | ||
| 40% | ||
| 30% | ||
| 20% | ||
| 10% | ||
|
| ||
BUDGET RESPONSIBILITIES |
This position provides research support on department level budget. |
PROJECT RESPONSIBILITIES |
This position provides project coordination and project research support. |
ORAL COMMUNICATION DUTIES |
This position trains colleagues and explains County procedures or processes. |
WRITTEN COMMUNICATION DUTIES |
This position creates or edits documents, internal memos, emails, reports and formal letters. |
INTERACTIONS WITH THE GENERAL PUBLIC |
Interacts extensively with employees, customers, the general public, vendors, regulatory bodies, and other groups and/or individuals and Institutions over the telephone, by email, and/or in person. |
INTERACTIONS SPECIFICALLY WITH CUSTOMERS |
Sometimes (More than 10% but less than 25% in a year) |
MINIMUM EDUCATION REQUIRED |
High School Diploma or GED. |
MINIMUM YEARS OF DIRECTLY RELATED EXPERIENCE REQUIRED |
Three (3) years clerical/administrative experience; or equivalent combination of education, training and experience. |
PROFESSIONAL CREDENTIALS REQUIRED |
Committee on Judicial Education and Training for the State requires 16 hours of training per year.
Notary Public Commission in and for the State of Arizona and the County of Gila, preferred.
Must possess and maintain a valid Arizona Driver’s License. |
KNOWLEDGE REQUIRED |
Database Management; clerical; customer and personal service; mathematics and Federal, State Local Laws, Regulations and Statutes.
Principles of record keeping, case files and records management; legal terminology, forms and documentation; legal processes and procedures; court processes and procedures for filing of legal documents; applicable State and Federal rules, codes and regulations; business and personal computers; business office software applications; County policies and procedures; business English, spelling, punctuation and grammatical usage. |
SKILLS REQUIRED |
Active learning; active listening; critical thinking; customer service; problem solving; time management; multi-tasking; typing and data entry.
Effective communication in written and verbal forms; writing and completing accurate reports, legal documents and correspondence; assessing and prioritizing multiple tasks, projects and demands; establishing and maintaining effective working relations with co-workers, officers of the court, relevant agencies and the public. Demonstrated computer skills in working with word processing, spreadsheet and email software. Skill in typing with speed and accuracy at a net rate of 50 words per minute from printed copy. |
ABILITIES REQUIRED |
Make sense of multiple data; multi-task; maintain mental wrist-finger speed; maintain calm demeanor in stressful situations and following orders. |
PHYSICAL DEMANDS |
|
WORK ENVIRONMENT |
Incumbents in this position constantly spends time in an office environment, may routinely spend time in a lobby environment. Work is performed in an office or lobby environment where the physical demands require sitting for extended periods of time; occasional lifting of file boxes; frequent use of computers and standard office equipment, may work under stress of deadlines and may encounter irate or disgruntled public. |
SAFETY RISK EXPOSURE |
Incumbents in this position may become exposed to telephone verbal abuse by customers or citizens; individuals with high level of emotional distress, physical danger, blood-borne pathogens and communicable diseases. |
PROTECTIVE GEAR & SAFETY MANUALS |
Incumbents in this position are required to constantly follow written safety procedures and manuals relevant to the division or department. Incumbents in this position on occasion may be required to wear rubber gloves. |
CONSEQUENCES OF ERROR |
Potential errors can cause inconveniences to other employees, and/or delays in related work areas. Delays of services are possible. |
