Guest Services Personal Shopping Team Supervisor

Guest Services Personal Shopping Team Supervisor

Key Responsibilities:

• Supervise daily purchasing activities, inc. sourcing, order placement, and ensuring timely delivery of goods.
• Maintain and oversee the office purchasing system, ensuring efficiency and cost-effectiveness in all buying activities.
• Build and maintain strong relationships with suppliers and vendors to secure favourable terms and high-quality service.
• Monitor and review product costs regularly, conducting cost analyses between suppliers to ensure the best deals.
• Ensure all purchased items meet the required specifications and standards before being accepted.
• Manage and resolve any conflicts or issues with suppliers regarding goods or services.
• Oversee the input and tracking of invoices within the purchase order system.
• Coordinate the delivery of goods, payment of purchase orders and follow up on any delayed or outstanding orders.
• Provide support in planning and purchasing for special events or specific client needs, such as entertainment areas or parties.
• Assist with event set ups, and event hospitality if required
• Assist with admin tasks related to purchasing, such as filing, data entry, and maintaining accurate records.
• Provide guidance and support to the buying team, ensuring smooth operations and adherence to company policies.
• Any tasks or responsibilities as requested by management within the scope of the position.

Knowledge and Skills:

• Knowledge of purchasing principles, procedures, and terminology.
• Proven procurement experience across a broad range of items.
• High level of computer literacy, including proficiency in MS Office (Word, Excel, Outlook).
• Strong numerical skills and experience in processing invoices and managing stock control.
• Health and Safety awareness, preferably gained through a recognised course.
• Possession of a full, clean UK driving licence.