Job Description: Legal Assistant

Overview

We are seeking a dedicated, detail-oriented, and proactive Legal Assistant to join our dynamic Legal & Compliance team. The ideal candidate will play a key role in supporting our legal operations by managing complex tasks, ensuring compliance, and assisting attorneys with a variety of legal, notarial, and administrative responsibilities. This is an excellent opportunity to contribute to a collaborative environment that values diversity, equality, and inclusion.

Responsibilities

• Provide administrative support to attorneys and the Legal & Compliance team, including calendaring, scheduling appointments, and drafting correspondence.
• Prepare, proofread, and format legal documents, contracts, and agreements, ensuring accuracy and adherence to organizational and legal standards.
• Conduct legal research and compile data from various sources to assist in legal proceedings and compliance initiatives.
• Maintain and organize confidential records, files, and documentation in both digital and physical formats.
• Assist in managing compliance requirements, monitoring regulatory changes, and maintaining up-to-date filings.
• Coordinate with internal departments and external stakeholders as needed to facilitate efficient communication and document submission.
• Utilize legal databases and software for case management, document retrieval, and tracking tasks and deadlines.
• Provide notarial services, including notarizing legal documents, affidavits, and other required materials.
• Uphold confidentiality and demonstrate ethical judgment in all dealings.

Qualifications

• Proven experience as a Legal Assistant, Paralegal, or in a similar role in Legal & Compliance.
• Excellent written and verbal communication skills with a strong attention to detail.
• Proficiency in legal research tools, case management software, and office technology (e.g., MS Office Suite).
• Familiarity with legal terminology, processes, and compliance standards in applicable jurisdictions.
• Strong organizational and multitasking abilities, with a track record of handling several tasks and deadlines simultaneously.
• Commitment to upholding principles of diversity, equity, and inclusion in a professional setting.
• Associate’s or bachelor’s degree in Legal Studies, Paralegal Certification, or equivalent education/experience preferred.

Day-to-day

• Draft and manage legal correspondence, reports, and presentations.
• Support attorneys in filing legal documents with courts and other relevant governmental entities.
• Review legal forms and agreements for completeness and compliance prior to submission.
• Maintain the team's calendar, ensuring that all deadlines are met and meetings are scheduled effectively.
• Research state and federal laws and regulations to provide preliminary insights for legal team projects.
• Handle inquiries from internal teams, ensuring timely and clear communication related to legal processes.
• Provide notarial services as required, ensuring compliance with local laws and regulations.
• Contribute to team discussions, brainstorming legal strategies and ways to improve compliance workflows.

If you are a proactive and adaptable professional with a passion for legal work, notarial services, and organizational excellence, we welcome your application to join our team. Together, we’ll drive compliance, efficiency, and a culture of inclusivity.