Payroll Administrator

Description

WHO WE ARE:

Volunteers of America Colorado is a nonprofit, faith-based organization dedicated to helping those in-need transform their lives. Through more than 50 distinct human service programs, Volunteers of America changes the lives of more than 140,000 vulnerable Coloradoans each year. VOA services include housing and emergency shelters, hunger and nutrition services, and many other community support programs. Our work touches the mind, body, heart and ultimately the spirit of those we serve. VOA integrates compassion with highly effective programs that build and strengthen communities.

WHAT MAKES VOA SPECIAL?

Volunteers of America Colorado believes unique challenges require unique and thoughtful solutions. VOA creates specialized programs to meet the critical needs of the communities we serve—our programs across Colorado look different because each community is distinct. We engage faith, relationship-building, and volunteers wherever we go to lift up and support Colorado’s most vulnerable citizens.

** The Payroll Administrator is responsible for managing the organization's payroll processes, ensuring accuracy, compliance, and timeliness. This role involves handling sensitive employee data, resolving payroll-related inquiries, and maintaining compliance with federal, state, and local regulations and taxations. A strong understanding of accounting principles related to payroll is essential. 

ESSENTIAL DUTIES AND RESPONSIBILITIES 

Payroll Processing

· Execute payroll processing, ensuring accuracy and compliance with all applicable federal, state, and local laws.

· Process bi-weekly/monthly payroll for all employees, including salaried, hourly, and contract staff. Process off-cycle checks as requested.

· Verify timecards, earnings, and deductions to ensure accuracy.

Data Management

· Maintain and update employee records, including new hires, terminations, and changes in pay, benefits, or status.

· Ensure accurate data transfer from time-tracking to payroll systems.

Compliance and Reporting

· Ensure payroll practices comply with federal, state, and local laws, including tax and labor regulations.

· Generate and review payroll reports for internal and external audits.

· Prepare and file quarterly and annual payroll tax returns.

Employee Support

· Address and resolve payroll-related inquiries from employees.

· Provide training to employees on accessing and using HRIS self-service features. 

· Coach managers and employees on proper timecard submission processes.

· Be the first point of contact for VOA Colorado employment verifications for current and former employees. 

HRIS

· Update workflows including supervisor changes.

 ·Keep agency apprised of HRIS process improvements and work collaboratively with Accounting, IT, and People & Culture teams to determine next steps 

  Benefits and Deductions

· Process deductions such as benefits, garnishments, and retirement contributions accurately.

· Strong understanding of FAMLI leave benefits in Colorado.

· Collaborate to reconcile benefits enrollment with payroll deductions.

· Communicate with employees and People & Culture team regarding payroll deduction changes, timelines and relevant information. 

· Process defined benefit and defined contribution payments to the third-party administrator (TPA).

· Reconcile all benefit invoices, communicating discrepancies in a timely manner for carrier adjustment when required. 

Accounting for Payroll

· Understand and apply basic accounting principles to payroll processes, including journal entries for payroll-related expenses.

· Assist in reconciling payroll accounts, including wages, benefits, taxes, and deductions.

· Perform payroll data entry into the accounting system (Sage Intacct) including accrual and benefits.

· Ensure payroll transactions are accurately reflected in the general ledger.

Continuous Improvement

· Identify opportunities for streamlining payroll processes and enhancing system utilization.

· Conduct payroll audits regularly on time off accruals, benefit reconciliations, and wage and hour. 

· Stay updated on HRIS software features and updates to optimize payroll functions.

· Predictable, consistent attendance. 

Performs other duties as assigned. 

  Working Conditions and Physical Requirements

While performing the duties of this position, the employee is regularly required to speak and hear. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

Position Type and Expected Hours of Work

· Full time

· Monday – Friday 8:00am – 4:30pm 

· Hybrid work eligible

Location 

2660 Larimer St

Denver, CO 80205

Salary Range:  $60,000-$70,000 annual exempt

Benefits (eligibility is based on job type/status)

Paid Holidays

Paid Time Off

Volunteer/Wellness Day

Tuition Assistance

Pension and 403b Retirement Plan

Health, Dental, Vision, Pet Insurances

Life Insurance (Including Accidental Death & Dismemberment)

Accident Insurance

Employee Assistance/Work Life Balance Program

Employee Discount Program

LifeLock with Norton

Volunteers of America is an EEO/AA Employer

POSITION WILL REMAIN OPEN UNTIL FILLED

Veterans are strongly encouraged to apply

VISA SPONSORSHIP IS NOT OFFERED FOR THIS ROLE

Employee must be able to perform essential job functions with or without reasonable accommodation and without posing a direct threat to safety or health of self or others. To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Employee will perform job according to applied laws. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. If you require a reasonable accommodation to perform this role, please contact [email protected] to begin the Interactive Process. 

Requirements

Competencies

· Models core culture attributes of Volunteers of America Colorado Branch that include “AIRS” (Accountability, Integrity, Respect and Service).  

· Models and pursues with vigor Volunteers of America Colorado Branch three strategical critical virtues of HHS (Hungry, Humble, People Smart).

· Self-motivated and directed.

· Open to receiving and providing feedback; focused on conflict resolution.

· Ability to hold confidential information, demonstrate a high level of integrity and trust. 

Minimum Qualifications of Position

· Associate degree in business administration, accounting, or human resources or equivalent 

relevant experience 

· Three years’ experience in executing full cycle payroll for non-exempt and exempt staff. 

· Understanding of payroll law in Colorado in a 24-hour workforce environment. 

· Proficient in Microsoft Office Suite.

· 10 key by touch.

Preferred Qualifications 

· Knowledge of employee benefits administration and payroll integration.

· Certification in payroll (e.g., Certified Payroll Professional - CPP) is a plus.

· Experience with Paylocity HRIS preferred.

· Experience with Sage Intacct preferred. 

· Experience in a non-profit environment including grants and government contracts.

Knowledge and Skills

· Excellent written, oral, and interpersonal communication skills.

· Excellent analytical and organizational skills.

· High level of competency working with Microsoft Office suite and cloud-based applications.

· Strong time-management and prioritization skills.

Experience working both independently and in a team-oriented, collaborative environment