Office Manager, Serbia

We are looking for an Office Manager for our Facilities Team — a key role responsible for ensuring the smooth day-to-day operation of our office in Belgrade while providing remote operational support to our offices in Novi Sad, Spain, and Armenia. You will help create a comfortable and well-organized workplace for employees, coordinate office services and vendors, and collaborate with cross-functional teams to support our growing international operations.

 

Challenges that await you:

• Ensure the smooth day-to-day operation of our Belgrade office, maintaining a comfortable and efficient working environment
• Provide remote operational support for our offices in Novi Sad, Spain, and Armenia, coordinating local office-related activities and requests
• Manage office supplies, equipment, and workplace resources, ensuring timely procurement and cost efficiency
• Coordinate office vendors and service providers, including cleaning, maintenance, security, courier, and other facility-related services
• Welcome visitors and support office-related requests, providing a high level of internal service
• Monitor office budgets, process invoices, and assist with expense tracking and administrative documentation
• Partner with Finance, IT, HR, and external suppliers to resolve operational issues efficiently
• Organize and support internal events, meetings, and office activities
• Participate in office improvement initiatives and help maintain a safe, organized, and employee-friendly workplace

What makes you a great fit:

• Proven experience in Office Management, Facilities, Workplace Operations, or Administrative Support
• Strong organizational and multitasking skills with excellent attention to detail
• Experience coordinating vendors and office service providers
• Customer-oriented mindset with excellent communication skills
• Ability to work independently, prioritize tasks, and adapt to changing business needs
• Experience working with Microsoft Office Suite and Google Workspace
• Basic knowledge of budgeting, invoice processing, or administrative accounting will be considered an advantage
• Languages: Serbian — B1+ and English — B2+ are mandatory; Russian language proficiency will be a strong advantage

Your bonus skills:

• Experience supporting multiple office locations or international teams
• Experience working in a fast-growing international company
• Experience organizing internal events and employee engagement activities
• Experience improving or automating office administration processes

Our ways of working:

• Innovative Spirit: A commitment to creativity and groundbreaking solutions
• Honest Feedback: valuing open, transparent communication
• Supportive Team: a strong, collaborative community
• Celebrating Achievements: recognizing our wins together
• High-Tech Environment: a team full of smart and revolutionary people who date to challenge the status quo of incumbent finances

Our benefits:

• Flexible work from our office in Serbia
• Healthcare Coverage
• Education Budget: Language lessons, professional training and certifications
• Wellness Budget: Mental health and fitness activity reimbursements
• Vacation policy: 20 days of annual leave and paid sick leave