Contract Compliance Specialist (Greeley)

This position is only open to Colorado state residents.

• New employees to the State will be paid biweekly. There are 26 biweekly pay periods in a year. 

About CDOT 

CDOT employees make a difference by providing freedom, connection, and experience to the traveling public, while also keeping them safe. The State of Colorado offers competitive medical, dental and vision insurance, life and disability insurance, and flexible spending and health savings accounts. Visit the State of Colorado benefits for details, current premium rates and a summary video about benefits. The state also offers PERA retirement, great optional PERA plans such as 401K, a generous paid time off package of annual, sick, holiday and other leave, strong career growth, tuition reimbursement and professional development. Perks include Colorado Employee Assistance Program (CSEAP) counseling, wellness, credit union membership and employee discount program. Visit CDOT Benefits for details. Some positions may qualify for Public Service Loan Forgiveness.

CDOT for All

CDOT’s strength is our people, and our commitment to our people is to shape, support, and sustain the employee experience, and ultimately, create a supportive workplace where everyone, regardless of gender, race, ethnicity, religion, national origin, age, sexual orientation, gender identity, citizenship status, education, disability, socio-economic status, or any other identity, has the opportunity to thrive.

The eligible list created from this announcement may be used to fill current and future vacancies for a period of up to 6 months. 

About the Work Unit

This Contract Compliance Specialist (Administrator III) position is located in CDOT's Region 4 Civil Rights Office in Greeley. The Civil Rights Office determines compliance with Federal Civil Rights laws: Title VI and Title VII of the Civil Rights Act of 1964 and other applicable laws including the Americans with Disabilities Act (ADA) 42 U.S.C. 12101; Davis-Bacon and Related Acts  40 U.S.C.276(a); State Personnel Rules, Department Policies and Procedures and implements the Disadvantaged Business Enterprise program (DBE) in accordance with 49 CFR 23, and enforces regulations, including initiation of sanctions for non-compliance.   The Office also implements the On the Job Training (OJT) Program in accordance with OJT Special Provision and enforces requirements, including initiation of sanctions for non-compliance.  They train, advise, and counsel employees and managers regarding actions that involve Civil Rights, and Americans with Disabilities Act (ADA); Labor compliance; and contract compliance.  This Office determines and investigates problem areas in employment practices including non-compliance with regulations, and discriminatory patterns in employment practice and assists in resolutions.  They determine appropriate action where there is non-compliance or violation of law, rule, or policy and conducts investigations by gathering documentation, interviewing, and compiling information, writing reports and conveying findings.

About the Position

You will work in the External Civil Rights program reviewing federally aided construction projects for contract compliance, labor compliance, equal opportunity, on-the-job training, Title VI, and data tracking and reporting. In addition, you will support the internal Civil Rights programs and operations, which includes providing guidance and advice to employees, supervisors, and managers on personnel actions to ensure equal opportunity practices are being upheld.

Your duties and responsibilities will include, but are not limited to, the following

Disadvantaged Business Enterprise and On the Job Training Program Compliance 

• Determine Disadvantaged Business Enterprise (DBE), On the Job Training (OJT) Program contract compliance by conducting project field visits including observing, logging, and comparing construction activities, type of equipment used, and contractors performing work;
• Conduct interviews of employees to compare information on submittals;
• Investigate labor complaints by collecting information and coordinating with the External Compliance Manager regarding actions;
• Conduct field surveys regarding labor compliance and commercially useful functions of contractors and make recommendations that adhere to established Federal and State guidelines;
• Coordinate with the External Compliance Manager and Project Engineers to conduct 280 labor interviews when specific contractors are on site;
• Learn and ensure prime contractors are adhering to DBE commitments and inform the External Compliance Manager when violation exists;
• Review subcontracts to determine compliance with payments and track subcontract amount and commitments. 

• Identify and interpret contract provisions, per Federal Highway Administration (FHWA) 1273, for Federally-Aided Construction Projects, Davis-Bacon, and applicable federal regulations;
• Attend pre-construction meetings: process, track, and approve sublet requests;
• Oversee contractor payroll submissions, verify wage/fringe payments; prepare quarterly 280 reports; labor reports, and prepare Certificate of Compliance (COC);
• Accurately enter data results of Civil Rights initiatives to ensure compliance with Federal and State programs;
• Serve as a point of contact and resource for contractors and project personnel that need assistance in understanding and comprehending Federal and State construction guidelines;
• Conduct contractor compliance reviews; prepare draft reports of findings for External Compliance Manager's review. Compliance reviews include collecting documentation for analysis and verifying good faith efforts to comply with federal Equal Employment Opportunity (EEO) requirements on personnel and contract specifications;
• Monitor, gather, and report quarterly labor interviews as required by FHWA;
• Monitor and ensure compliance of contractors in annual reporting of FHWA 1391: Workforce Data information as required by federal regulations;

• Attend preconstruction conferences and learns to provide/provide technical assistance and guidance on various programs to project personnel, contractors, consultants, and local agencies. 
• Become a trained user for LCPtracker and B2G and provide assistance to employees, contractors, and local agencies.
• Other duties as assigned.

Work Environment

• Your schedule will primarily be 8:00 am – 5:00 pm work hours, Monday-Friday, but we are flexible to meet your work/life balance needs while ensuring CDOT business needs are met.

• You will likely work a hybrid schedule with a combination of in-office and remote work.

• Travel required to project sites to conduct investigations and attend training and meetings

• Occasional overnight travel 1-3 times a year throughout Colorado

• Required to operate CDOT vehicles

Minimum Qualifications 

Experience Only:

Six (6) years of experience in human resources, law, contract compliance, business administration, psychology, sociology, public administration or other work related to the major duties of this position, which included:

• At least two (2) years of experience with a primary focus on compliance with labor/employment law, equal opportunity and/or contract compliance

• A combination of relevant education and experience that equals six (6) years.
  • Education from an accredited college or university with coursework in human resources, business administration, law, psychology, sociology, public administration, liberal arts, or another field of study closely related to the major duties of this position will be considered.
  • At least two (2) years of experience with a primary focus on compliance with labor/employment law, equal opportunity and/or contract compliance.

Please Note: The required experience must be substantiated within the work experience section of your application. “See Resume” statements on the application or resumes in lieu of a complete application may not be accepted. Additional information submitted after the closing date of this announcement will not be considered in the review of your application. In addition, part-time work will be prorated.

College Transcripts: If you are using education to qualify, a legible copy of your official or unofficial college transcript(s) or an official foreign credential evaluation report must be submitted with your application. Transcripts must show the name of the school, completed credit hours, and (if applicable) that a degree was conferred. Transcripts from colleges or universities outside of the United States must have been assessed for U.S. equivalency by a NACES educational credential evaluation service. The credential evaluation report must be an official report. Failure to provide a transcript or official foreign credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this position.

Conditions of Employment

• Must pass a pre-employment screening which may include social security number trace, criminal records check, public court records check, educational records, and driving records checks. More information is included in the supplemental information section.

• A current valid driver’s license is required for all Colorado Department of Transportation (CDOT) positions which require operating a state or personal motor vehicle to perform one or more essential functions of the position. 

Preferred Qualifications

The exceptional applicant will be an experienced professional and will possess the proven ability or accomplishment in the following:

• Demonstrated success with the duties listed in the Description of the Job section;

• Years of State service experience related to the duties of this position;

• Highest work/personal ethics and integrity;

• Ability to interpret and apply policies, procedures, regulations, and federal laws;
• Knowledge of and/or experience interpreting, applying and ensuring compliance with Federal and State Civil Rights laws and Labor Laws and regulations;
• Knowledge and experience with workplace issues and laws (Title VI, Title VII, workplace violence, sexual harassment, ADA, FMLA);
• Experience with Equal Opportunity programs;
• Employee relations experience;
• Experience with Disadvantaged Business Enterprise (DBE) and On the Job Training (OJT) programs;
• Experience with the identification of small business needs;
• Strong workplace investigative, interviewing and research skills;
• Experience conducting investigations on labor-related or contract compliance issues;
• Excellent judgment, evaluation, problem solving, reasoning, and decision-making skills;
• Superior oral communication skills including experience and skill providing oral presentations, trainings, lectures;
• Excellent writing skills and ability to develop official correspondence and reports;
• Strong, effective interpersonal, customer service and relationship-building skills;
• Organizational awareness and ability to partner effectively with professionals, consultants, stakeholders and staff with sensitivity to their needs and priorities;
• Ability to adapt communication style to various audiences and situations, modeling high standards of honesty, integrity, trust, and respect for individuals;
• Advising/mentoring/consulting skills and experience;
• Strong planning and time management skills;
• Thoroughness and attention to detail;
• Ability to operate in a politically sensitive environment;
• Negotiation skills;
• Flexibility in adapting to changing circumstances;
• Passion for safety;
• Fluency in Microsoft Office Suite, Gmail, SAP and the ability to quickly learn new software.

Applicant Checklist

Complete Applications must include the following documents:

1. A complete CDOT Application for Announced Vacancy (please submit online using the green 'APPLY' button at the top of this announcement)

2. A complete Supplemental Questionnaire (The questionnaire is part of the online application. You will be prompted to answer them as you are completing your online application.)

3. A cover letter that describes your interest in this position, how your experience aligns with the minimum and preferred qualifications of this position. Cover letters must be uploaded as an attachment to your online application. Cover letters will not be accepted after the closing date and time of the announcement. 

4. A detailed chronological resume. Resumes must be uploaded as an attachment to your online application. 

5. If you are using education to qualify, a copy of your official or unofficial transcript showing completed coursework and credit hours, that your degree has been conferred (if applicable), your name, and the name of your school, or your official NACES credential evaluation report. Please submit this as an attachment to your online application.

6. If you are a veteran, a copy of your DD214. Please submit this as an attachment to your online application.

Please note that you may redact information on your attachments that identifies your age, date of birth, or dates of attendance at or graduation from an educational institution.

Only complete applications submitted by the closing date for this announcement will be given consideration. Every effort must be made to submit all application materials by the announcement close date. Where unusual circumstances prevent timely acquisition of transcripts, they must be submitted within five business days of the announcement close date. Resumes will not be accepted in lieu of a completed application. Failure to submit properly completed documents by the closing date of this announcement may result in your application being rejected.

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.

The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.

Notifications:

All correspondence regarding your status in the selection/examination process will be via email. Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from "state.co.us" and "[email protected]" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email. Immediately after you submit your application you should receive an email that confirms that you successfully submitted an application for this position. If you do not, try submitting again until you receive the confirmation email. Be sure to also check your junk folder for email communications from the State of Colorado's website.

The Hiring Process:

1. All applications that are received by the closing of this announcement will be reviewed against the minimum qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step. 

2. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.

• Part, or all, of the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.

• Be sure your application materials specifically address your qualifications, experience, work products, and accomplishments as they relate to the Major Duties, Minimum Qualifications, and Preferred Qualifications sections as listed above. Failure to include adequate information or follow instructions by the deadline for application may result in your application not being accepted for this position and may affect your inclusion as a qualified candidate in any step of the selection process and placement on the eligible list. 

3. A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.

Transfer, Non-Disciplinary Demotion or Reinstatement 

If you believe that you are eligible to be considered as a transfer, non-disciplinary demotion, or reinstatement to this vacancy, you must submit a completed application following the directions in this job announcement and you will be included in the selection process along with other qualified applicants. If you are the finalist for this position after the selection process, Human Resources will confirm your eligibility to be appointed as a transfer, non-disciplinary demotion, or reinstatement applicant. 

Employment Screening

If an applicant reaches the finalist stage of the hiring process, the Colorado Department of Transportation may procure a consumer report and/or investigative consumer report on the applicant in connection with his/her application for employment purposes, as defined under the Fair Credit Reporting Act. These reports may be obtained at any time after receipt of the applicant's authorization. As part of the employment screening an applicant will be requested to disclose any deferred judgments and convictions as well as an explanation of the circumstances around any arrest or conviction. In the event that a screening returns information that the applicant believes is not accurate, he or she will have an opportunity to dispute the information with “Accurate.”

Accurate, a consumer reporting agency, will obtain the report for CDOT. Further information regarding Accurate including its privacy policy, may be found online at www.accurate.com. Accurate is located at 200 Spectrum Center Drive Suite 1100, Irvine, CA  92618. 

The report may contain information bearing on the applicant's character, general reputation, personal characteristics, and mode of living.  The information that may be included in the report includes social security number trace, criminal records check, public court records checks, educational records, and driving records checks. CDOT will only request credit reports insofar as they relate to the position for which the applicant is applying. The information contained in the report will be obtained from private and/or public record sources. The applicant will have the right, upon written request made within a reasonable time after receipt of a notice, to request disclosure of the nature and scope of any investigative consumer report.

Appeal Rights

If you receive notice that you have been removed from consideration during the selection or comparative analysis process for this position, you may file an appeal with the State Personnel Board and/or request a review by the State Personnel Director. A standard appeal form is available on the State Personnel Board website, https://spb.colorado.gov/forms-and-filing. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within ten (10) days of your receipt of this notice: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. Email address: [email protected]. The ten-day deadline and these appeal procedures also apply to all charges of discrimination. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at spb.colorado.gov. 

ADAAA Accommodations

CDOT is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability as defined by the ADA Amendments Act of 2008 (ADAAA) with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, or participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Angelita Sims at [email protected] or call 303-757-9225.

Former State Employees

Former employees of the Colorado Department of Transportation System or any other State of Colorado Department or Agency, who were disciplinarily terminated or resigned in lieu of termination, must disclose this information on his/her application.

AS (SAP #50004836/PCR #68118)