YOUTH PROGRAM COORDINATOR

Description

Youth Programs Coordinator (for Clubhouse & After School Programs)

Status: Full-time, Hourly, $21.63 per hour (grant funded- not negotiable at this time)

Location: Miami, FL

*Bachelor’s degree in Human Services, Public Administration, Education, Early Childhood, Sociology, Social Work, or related field of study and related work experience preferably in a related non-profit environment

*Ability to communicate in Spanish is also a must in this program due to the location of schools and parent demographics.

Summary: Responsible for coordinating the YWCA’s Youth Programs, including the After-School, Summer Camp, and Clubhouse Programs, under the direction and supervision of the Director of Youth Programs. Responsible for ensuring the completion and submission of all required activities, outcomes, and deliverables of the Youth Programs.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Assists the Director of Youth Programs in all functional aspects of maintaining smooth operations of the After School Program, inclusive of, but not limited to, recommendations for hiring staff, managing personnel files, monitoring sites for compliance, as well as coordinating meetings and trainings as needed.
• Monitors assigned After School Program sites to assure program guidelines are being adhered to.
• Maintains assigned sites at appropriate staff levels in the after school programs. Supervises assigned After-School Program staff such as; site managers, site assistants, and activity leaders to ensure that policies and procedures are being adhered to.
• Assists staff in the development of weekly curriculum to ensure all After School Programs meet quality standards.
• Serves as liaison to the school administration, principals, and volunteers.
• Assists the Youth Programs Director and/or Asst. Director in maintaining budget accuracy to assure proper staffing.
• Assists the Youth Programs Director and/or Asst. Director to ensure labor costs are maintained, hours are adhered to, and expenses are controlled in accordance with fiscal goals of the YWCA.
• Interviews and recommends new hire candidates. Trains new staff, motivates staff, manages conflicts, and provides feedback, including performance reviews.
• Assists site managers in maintaining personnel records at all assigned sites, as required by M-DCPS/TCT, including background screenings; waiver agreements, training and certification records, and emergency records to ensure that program remains in compliance with all applicable county and state regulations.
• Maintains and processes all appropriate paperwork for all assigned sites on a timely basis, including all personnel actions forms (PAF), for new hires, transfers, promotions, and separations after approval from the Youth Programs Director and/or Asst. Director prior to submitting to Human Resources Dept.
• Prepares appropriate monthly PO’s on a timely basis, ensures receipt of invoices and processes for payment, via supervisor signature.
• Supervises Clubhouse software/hardware equipment and program supplies to assure proper
• working condition and use
• Maintains weekly case notes through computer database and/or individual participant files.
• Reports in writing (within 24 hrs) any communication and/or incidents that take place with any school administrative staff and/or principal to the Youth Department Director and/or Asst. Director.
• Investigates and reports incidents and/or accidents at assigned sites, follows after school policies and procedures with the assistance of the Director/Assistant Director of Youth Programs.
• Mentors and trains the After School Program staff in assigned sites. Counsels employees regarding work proficiency, behavior problems, and procedural inconsistencies, with the assistance of the Director of Youth Programs.
• Makes appropriate recommendations for employment status per the YWCA’s and After School Program's policies and procedures.
• Monitors inventory supplies at assigned After School Program sites.
• Acts as mediator in instances of arising conflicts between After School Program staff.
• Coordinates in-service training to remain compliant with M-DCPS/TCT requirements.
• Supervises Site Managers to ensure proper compliance of the After School Programs.
• Collects data from assigned sites to ensure program efficiency and proper programming methodology.
• Coordinates multi-site staff meetings.
• Updates appropriate staff of requirements to ensure compliance.
• Monitors program enhancement activities.
• Reviews site staff/participant files.
• Serves as a facilitator and/or negotiator as needed.
• Travels to various sites for monitoring and program enhancements.
• Performs other duties as assigned. Hours may vary to accommodate parents or program needs.

Requirements

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience:

Bachelor’s degree (BA or BS) from an accredited college/university in Social Work, Human Services, Public Administration, Education, Early Childhood, Sociology, or related field of study and two (2) to four (4) years of related experience preferably in a related non-profit environment or equivalent combination of education and experience. Knowledge of case management and administrative support, with considerable knowledge of investigative techniques; Knowledge of community resources preferred. Case management experience with low income households preferred. Data entry and Data Management experience needed.

Language Ability:

Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to effectively present information. Ability to communicate in Spanish is a must in these programs.

Math Ability:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills:

To perform this job successfully, an individual should have a working knowledge of Microsoft Office applications to include Word, Excel, and PowerPoint.

Supervisory Responsibilities:

Supervises several temporary staff, volunteers, partners and or contractors at any time during the program based on need. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities may include interviewing, hiring, and training employees/volunteers or contractors; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees/volunteers or contractors; addressing complaints and resolving problems.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate. Must be able to go to different locations throughout the county, and be able to work a flexible schedule including nights and weekends. Able to work independently and in a virtual office environment.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and reach with hands and arms. The employee is regularly required to stand and walk, use hands to finger, handle, or feel objects, tools, or controls and talk or hear. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.