Staff Assistant II, UTampa Online

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Position Details

STAFF ASSISTANT II, UTampa Online

Adult and Summer Academic Program and UTampa Online has a position for Staff Assistant II to assist with all administrative support duties. This position will report to the Director, UTampa Online (UTO).

RESPONSIBILITIES

• Provide general support to the UTO department.

• Report and track various projects and tasks for UTO-related online development and enrollment information.
• Manage and track course development for UTO. This involves managing and updating an Excel spreadsheet.
• Create course development progress reports using data collated from a spreadsheet.
• Coordinate UTO cohort meetings and annual luncheon, collaborating with other units in the University.
• Facilitate stipend payments to faculty for online course development.
• Work with the Office of Marketing and Communication for website updates.
• Collaborate with campus partners on annual catalog updates/additions/edits.
• Manage various budget items such as UTO expense, travel, registration, technology subscriptions, etc.
• Assist UTO director in annual budget planning, tracking budget items (subscriptions, stipends, etc.).

• Contribute to a work environment that encourages knowledge of, respect for, and development of skills to engage with other cultures and backgrounds.
• Complete other duties as assigned.

QUALIFICATIONS

1. Education: Bachelor's degree required.

2. Experience: At least two years in a higher educational setting preferred.

3. Technical Skills:

• Two (2) years skilled administrative and/or office management.
• Proficiency with MS Office: Excel, Word, PowerPoint, Adobe Creative Cloud tools, and any database management tool.
• Knowledge of or the ability to quickly learn The University of Tampa software programs such as Workday and other relevant applications.
•  Willingness to embrace new technologies and innovative organizational practices.

4. Communication:

• Excellent written, oral, interpersonal, and communication skills.
• Demonstrated excellence in customer service.

5. Project Management:

• Ability to handle multiple tasks in a fast-paced environment.
• Ability to analyze data and develop reports.
• Ability to establish priorities and manage time wisely.
• Ability to meet deadlines.
• Contribute to process improvement.

WORK SCHEDULE

This is an on-campus, in-person position.

Monday-Friday, 8:30 a.m. to 5:00 p.m.

Summer: Monday-Thursday, 8:00 a.m. to 5:30 p.m.

Occasional evenings and weekends may be required.

Submission Guidelines

To receive full consideration for employment with The University of Tampa, please be sure to submit/upload required documents for this position at time of application submission.  Required documents should be submitted in the attachment box at the bottom of the "My Experience" page of the application before continuing through the application.

Background Check Requirements

Finalists may be required to submit to a criminal background check. Some positions may also require a motor vehicle report and/or a credit report.

Additional Information

This description is intended to be generic in nature. It is not to determine specific duties and responsibilities for any particular position. Essential functions and overtime eligibility may vary based on the specific task assigned to the position.