Administrative Manager

Summary

We are seeking an experienced Administrative Manager to oversee HR, Finance, Compliance, IT, and corporate operations within an investment banking and M&A advisory organization.
This role will drive operational efficiency, support business growth, and work closely with leadership across international offices.

Position Details

• Position: Administrative Manager
  
• Location: El Segundo, CA
  
• Language: Japanese / English bilingual skills preferred

Key Responsibilities

Human Resources & Talent Management

• Oversee recruiting, onboarding, employee relations, performance management, payroll coordination, and benefits administration.
• Manage immigration-related processes, including H-1B, OPT/STEM OPT, I-9, and E-Verify compliance.
• Develop HR policies, employee training programs, and internship initiatives.

Compliance & Regulatory Administration

• Maintain corporate compliance policies, records, internal controls, and regulatory documentation
  
• Coordinate audits, regulatory filings, and compliance reviews.
  
• Support FINRA registration, broker-dealer regulatory initiatives, and licensing requirements.
  
• Liaise with external legal counsel, compliance consultants, and regulators.

Finance & Business Administration

• Oversee payroll administration, employee benefits, budgeting, expense management, and vendor contracts
  
• Review monthly financial statements which are prepared by external accounting providers.
  
• Coordinate insurance policies, renewals, and financial administration.

IT, Cybersecurity & Office Operations

• Oversee IT administration, cybersecurity policies, software systems, and technology vendors.
  
• Evaluate and implement AI tools and productivity solutions.
  
• Manage office operations, facilities, business continuity planning, and vendor relationships.

Strategic Initiatives & Leadership

• Partner with executive leadership on organizational strategy, operational improvements, and business growth initiatives.
  
• Coordinate cross-border projects and collaboration between Japan and U.S. operations.
  
• Support M&A integration, corporate infrastructure, and process improvement projects.
  
• Supervise Office Manager personnel.
  

Required Qualifications

• Bachelor's degree required.
  
• 10+ years of progressive experience in corporate administration, operations, HR, compliance, or business management.
  
• Strong knowledge of HR practices, operational controls, and vendor management.
  
• Proven leadership, organizational, and project management skills
  
• Excellent communication skills and ability to handle confidential information.
  

Preferred Qualifications

• Experience in financial services, investment banking, broker-dealer operations, consulting, or other regulated industries.
  
• Familiarity with FINRA regulations and broker-dealer compliance.
  
• Experience managing multiple corporate functions in a growing organization.
  
• Experience coordinating operations between U.S. and Japanese entities.
  
• Japanese-English bilingual proficiency preferred.
  
• Advanced degree or relevant professional certifications preferred.
• Controller with Human Resource/Payroll is a plus.
• Experience in Japanese company is a plus.