Medical Records Coordinator

Description

POSITION SUMMARY

The Medical Records Coordinator works closely with Nevada Donor Network’s (NDN) partner facilities to retrieve Electronic Medical Records (EMR) in order to complete the donor patient’s medical chart.  Additionally, this position will review Tissue processor pending logs and donor records to determine what records are needed from partner facilities and save the required records to the donor file in order to have a fully completed chart for release of donated tissue to NDN’s processors.

ESSENTIAL FUNCTIONS 

Essential Functions Statement(s): 

• Medical Records Management:
  • Create and/or maintain a shared database       of donor records requiring additional documentation from partner       facilities.
  • Evaluate the NDN donor record to       determine what additional medical records need to be obtained from the       partner facility.
  • Access partner facility patient       medical record and obtain needed records. Save medical record to designated       electronic file.
  • Work closely with Quality and       Regulatory Affairs (QRA) or other departments as required to ensure donor       records contain the appropriate records for release to tissue processors.
  • Establish successful working       relationships with NDN’s established medical partners in order to       retrieve the requested medical information for the donor patient’s chart.
  • If necessary, the Medical       Records Coordinator will drive to the facility where a record was       requested to retrieve a physical copy of the record.
• Employees must adhere to and      remain in full compliance with Nevada Donor Network’s Motor Vehicle      Driving Policy as outlined in the Motor Vehicle Records and Driver Safety      policy PC.334.

Reasonable Accommodations Statement 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
 

Requirements

POSITION QUALIFICATIONS 

Competency Statement(s) – Position Specific

· Accuracy - Ability to perform work accurately and thoroughly.

· Active Listening - Ability to actively attend to, convey, and understand the comments and questions of others.

· Conflict Resolution - Ability to deal with others in an antagonistic situation. 

· Customer Oriented - Ability to take care of the customers’ needs while following company procedures. 

· Detail Oriented - Ability to pay attention to the minute details of a project or task. 

· Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace. 

· Organized - Possessing the trait of being organized or following a systematic method of performing a task.

· Responsible - Ability to be held accountable or answerable for one’s conduct. 

· Self-Confident - The trait of being comfortable in making decisions for oneself. 

· Time Management - Ability to utilize the available time to organize and complete work within given deadlines.
 

Competency Statement(s) - Company Specific

• Understand and commit to the      following: 
  • Organizational       Core Purpose: To save and heal lives. 
  • Core Values:       Relentless, Joyful, Selfless. 
  • Strategic       Anchors: Mutually beneficial partnerships, diverse revenue streams and       get to yes: every donor every time

· Team Builder - Ability to convince a group of people to work toward a goal. 

· Communication, Oral - Ability to communicate effectively with others using the spoken word. 

· Communication, Written - Ability to communicate in writing clearly and concisely. 

· Accountability - Ability to accept responsibility and account for his/her actions.

· Judgment - The ability to formulate a sound decision using the available information.

· Adaptability - Ability to adapt to change in the workplace.

· Diversity Oriented - Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type.

· Compliance – Ability of the individual to be in accordance with established guidelines, policy, standards or legislation.

SKILLS & ABILITIES
Education: High school diploma or GED required, Associates Degree in a medically related field desired.
Experience: 6-12 months in a healthcare environment, medical records experience preferred.
Computer Skills: Proficient at an intermediate level with Microsoft 365, specifically with Excel, Outlook and SharePoint.
Certificates & Licenses: None
Other Requirements: None

PHYSICAL DEMANDS 

Physical Demands

Lift/Carry

Stand

O (Occasionally)

10 lbs. or less 

F (Frequently)

Walk 

O (Occasionally) 

11-20 lbs. 

O (Occasionally)

Sit 

C (Constantly) 

21-50 lbs. 

O (Occasionally)

Handling / Fingering 

C (Constantly)

51-100 lbs. 

O (Occasionally)

Reach Outward 

C (Constantly)

Over 100 lbs. 

N (Not Applicable)

Reach Above Shoulder 

O (Occasionally)

Push/Pull

Climb 

O (Occasionally)

12 lbs. or less 

O (Occasionally)

Crawl 

N (Not Applicable)

13-25 lbs. 

O (Occasionally)

Squat or Kneel 

O (Occasionally)

26-40 lbs. 

O (Occasionally)

Bend 

O (Occasionally) 

41-100 lbs. 

O (Occasionally)

N (Not Applicable) 

Activity is not applicable to this   occupation. 

O (Occasionally) 

Occupation requires this activity up   to 33% of the time (0 - 2.5+ hrs./day) 

F (Frequently) 

Occupation requires this activity   from 33% - 66% of the time (2.5 - 5.5+ hrs./day) 

C (Constantly) 

Occupation requires this activity   more than 66% of the time (5.5+ hrs./day)