Administrative Assistant / Travel Coordinator

Responsibilities

As the Travel Coordinator, using our booking tool program platform, you will be responsible for arranging and managing corporate travel for U.S. employees.  This role coordinates airfare / rail, lodging and ground transportation while ensuring compliance with company travel policies and budget guidelines. This role serves as the primary point of contact for travel-related inquiries, resolves itinerary issues, maintains travel records, reconciles travel billing accounts, and works with our travel management company to secure cost-effective and efficient travel solutions.

 

Strong organizational skills, attention to detail, customer service, and the ability to manage multiple priorities are essential for success in this role.

 

Key Responsibilities:

• Coordinate domestic and international business travel arrangements.
• Book and manage flights, hotels, rental cars, and other travel services.
• Ensure compliance with company travel policies and guidelines.
• Maintain accurate travel records and itineraries.
• Assist travelers with schedule changes, cancellations, and travel emergencies.
• Provide excellent customer service and support for employees and executives.

Additionally, this role also provides administrative support to the corporate office and assists as needed with the daily operations of Reception / Front Desk.

 

Day-To-Day Responsibilities:

• Represent the company in a professional manner
• Handle Corporate Travel Services with daily program needs, making and managing reservations for the U.S. team, and reconciling travel billing accounts
• Provide administrative support as needed to department leadership and team members
• Serve as support and back-up as needed for Reception / Front desk duties
• Provide Notary Public services for the corporate office as needed
• Maintain confidentiality and professionalism in handling sensitive information
• Perform additional tasks, responsibilities, and projects needed to support the team and organization, ensuring flexibility in adapting to evolving priorities and objectives.

PHYSICAL REQUIREMENTS

•     Combination of sitting, standing, and walking.

•     Frequent verbal communication and presentations.

•     Frequent use of computers and mobile devices.

•     Travel may be required.

•     Occasionally lift and/or move up to 20 pounds.

•     Office and client-site environments.

•     Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this role.

 

 

WHY YOU’LL LIKE WORKING HERE

• Medical benefits, including vision and dental
• Paid holidays and PTO
• Enjoyable and dynamic company culture
• Training and professional development opportunities

 

MORE ABOUT US

AVI-SPL is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, disability status, or membership in any other group protected by federal, state, or local law. AVI-SPL is an AA/Disabled/Veteran Protected Employer VEVRAA Federal Contractor.

 

AVI-SPL reserves the right to alter work hours and work location as necessary. Work hours may vary based on client requirements and may include travel to various locations in support of the account.