City of Madisonville - Facilities and Aquatics Coordinator

Description

CLASSIFICATION TITLE: Facilities and Aquatics Coordinator

PURPOSE OF CLASSIFICATION

The purpose of this classification is to manage and oversee the day-to-day operations, maintenance, and safety of Parks and Cemetery Department facilities, aquatics operations, and authorized nuisance wildlife control activities. Responsibilities include the City Park Swimming Pool, lifeguard staff, Dr. Festus Claybon Memorial Park Spray Park, department buildings and facilities, and City-owned ponds, lakes, and waterways. Employees in this classification are responsible for promoting and maintaining the health, safety, and welfare of employees and the general public using these facilities. Employees in this classification will also serve as Aquatics Director, oversee lifeguard hiring and training, serve as the Parks Department Safety Liaison, coordinate authorized nuisance wildlife control activities, and assist with planning and coordinating Parks programs and events. A minimum of three (3) years of management experience is required. An associate's degree in a closely related field is preferred.

ESSENTIAL FUNCTIONS

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

• Works flexible hours, including evenings, weekends, and holidays as needed to meet departmental operational requirements, respond to emergencies, and address seasonal responsibilities, including authorized nuisance wildlife control activities.
• Coordinates and performs authorized nuisance wildlife control activities to protect public safety, facilities, infrastructure, landscaping, turf, and other City-owned property. Identifies and documents wildlife-related problems, evaluates appropriate control options, and coordinates responses with the Parks Assistant Superintendent, Parks Superintendent, Kentucky Department of Fish and Wildlife Resources (KDFWR), and qualified wildlife-control professionals as needed.
• Maintains accurate records of wildlife-control activities, including reported problems, locations, authorizations, methods used, applicable permit or license information, inspections, captures, animal disposition, and any incidents or non-target captures. Completes required reporting and retains documentation in accordance with applicable regulations and departmental recordkeeping procedures.
• Ensures nuisance wildlife control activities comply with Madisonville Code § 90.09 and applicable Kentucky wildlife regulations. Recognizes that City ownership of property or assignment of wildlife-control duties does not independently authorize trapping or other regulated activities. Coordinates with the appropriate City officials and regulatory agencies to resolve questions regarding legal authority, methods, animal handling, release, transport, dispatch, and disposal.
• Obtains and maintains required certifications, licenses, permits, and training applicable to assigned duties. Before performing regulated nuisance wildlife control activities, must obtain all licenses, permits, training, and authorizations required by applicable Kentucky law and Madisonville ordinances. Any additional certification or permit deadlines will be established in accordance with applicable regulations and departmental requirements. Must obtain and maintain Certified Pool Operator (CPO) certification within one (1) year of the date of hire. Maintains required credentials and attends seminars, conferences, and training sessions as directed by the Parks Superintendent or as required by applicable regulations or the Health Department.
• Before conducting trapping or other regulated wildlife-control activities, ensures that all applicable state and local legal requirements have been satisfied, including required licenses, permits, training, species-specific restrictions, approved methods, trap identification and placement requirements, inspection procedures, and lawful animal disposition. Performs trapping or other wildlife-control activities only when legally authorized and appropriately qualified. Obtains supervisory or legal guidance when the applicable authority or requirements are unclear.
• Coordinates aquatic vegetation control for City-owned lakes and ponds. Monitors vegetation and related maintenance concerns, evaluates control needs, and coordinates appropriate treatment or management practices in accordance with applicable environmental, safety, and regulatory requirements.
• Serves as Aquatics Director and oversees all City Park Swimming Pool and Dr. Festus Claybon Memorial Park spray park operations, chemical management, inventory, maintenance, and facility safety.
• Enforces facility rules and departmental policies. Maintains and oversees the cleanliness, appearance, and safe operation of all assigned waterways, buildings and facilities, including the swimming pool, spray park, mausoleum, and other City-owned properties. Ensures trash and debris are removed and hazards are addressed promptly.
• Troubleshoots, performs, and oversees preventive maintenance and repairs for department facilities, buildings, the swimming pool, spray park, equipment, and City-owned ponds, lakes, and waterways. Identifies maintenance needs, documents deficiencies, and coordinates corrective action.
• Performs and oversees routine and required inspections of facilities, buildings, the swimming pool, spray park, equipment, and City-owned ponds, lakes, and waterways. Documents inspection findings, identifies potential hazards, and ensures corrective actions are completed or reported to the appropriate supervisor.
• Serves as the Parks Department Safety Liaison. Identifies and reports workplace and public safety hazards, promotes compliance with applicable safety requirements, assists with incident documentation and follow-up, and coordinates corrective measures within the scope of assigned authority. Responds promptly to urgent safety concerns and takes appropriate action to protect employees and the public.
• Performs and oversees required daily chemical testing and monitoring, preventive maintenance, cleaning, trash removal, and other tasks necessary to maintain the swimming pool and spray park in a clean, sanitary, and safe condition. Maintains required chemical, inspection, maintenance, and operational records.
• Help plan, coordinate, and oversee volunteer projects. Ensures projects are appropriately organized and that volunteers follow established safety procedures and departmental expectations.
• Assists with preparing departmental budgets, estimating operational and maintenance needs, tracking expenditures, and identifying equipment, supplies, and capital needs as requested by the Parks Superintendent or designee. Refers budget decisions, major expenditures, and policy changes to the appropriate supervisor.
• Helps plan, coordinate, set up, operate, and take down Parks Department events and programs as needed. Assists with event logistics, facility preparation, staffing, equipment, and public safety.
• Assists with mowing, weed eating, landscaping, grounds maintenance, and other general Parks Department maintenance activities as needed.
• Operates a computer and maintains proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and other applicable software used for scheduling, reporting, recordkeeping, inventory, and departmental communications.
• Reports to the Parks Assistant Superintendent and Parks Superintendent and works collaboratively with other City departments, employees, regulatory agencies, contractors, and members of the public.
• Demonstrates professionalism, effective communication, sound judgment, problem-solving skills, and the ability to troubleshoot operational issues. Responds to public inquiries and concerns courteously and appropriately.
• Works independently to manage routine daily operations, prioritize assignments, address maintenance concerns, and make decisions within established policies and delegated authority. Recognizes when issues require supervisory direction, technical expertise, or regulatory or legal guidance.
• Must be flexible regarding work hours and available to respond to operational emergencies and other on-call responsibilities as assigned, including seasonal wildlife-control needs. Must have reliable transportation and be able to travel between City facilities and properties as required.
• Performs other related duties as assigned by the Parks Assistant Superintendent or Parks Superintendent.

ADDITIONAL FUNCTIONS

Performs other related duties as required, necessary, or assigned by Golf Course & Grounds Supervisor and/or Park Dept. Superintendent

Requirements

MINIMUM QUALIFICATIONS

Associate’s degree preferred; at least three (2) years management experience in recreation, aquatics, youth programs or a related field; must possess and maintain a valid Kentucky driver’s license. Management experience may be accepted in lieu of degree. Preferred maintenance experience.