Accounting Operations Staff

Job Description:

Position Summary :

The Accounting Operations Staff supports the daily activities of both accounts receivable (AR) and accounts payable (AP) for A&K USA. This position helps ensure customer billings, cash receipts, vendor invoices, commission payments, employee reimbursements, and related financial records are processed accurately and on time. The role works under the guidance of the Finance team and assists as needed with reconciliations, reporting, and month-end close activities.

Interacts With: A&K employees, vendors, customers, and other internal departments regarding invoices, payments, account balances, and related questions.

Responsibilities and Accountabilities:

Accounts Payable

• Receive, review, code, and enter vendor invoices and approved employee expense reports; confirm required documentation and approvals before processing.
• Assist with preparing check, ACH, and wire payment batches, including payments in U.S. dollars and foreign currencies, subject to established authorization controls.
• Respond to routine vendor and employee payment inquiries; research invoice discrepancies, duplicate charges, and outstanding balances.
• Maintain accurate vendor records and supporting documentation; assist with W-9 collection, 1099 preparation, AP aging, and other assigned reporting.
• Support AP-related month-end activities, including invoice accruals, reconciliation, and Illinois use tax information as assigned.

Accounts Receivable

• Prepare and distribute customer invoices, statements, and supporting billing documentation accurately and within established timelines.
• Post and apply incoming checks, ACH, wire, and other receipts to the appropriate customer accounts; research unapplied or unidentified payments.
• Monitor accounts receivable aging and follow up on outstanding balances using approved collection procedures; escalate overdue or disputed accounts as needed.
• Research billing questions, payment discrepancies, short payments, and credit balances, working with Finance and other internal teams to resolve them.
• Assist with customer account reconciliations and prepare approved credit memo or refund documentation as directed.

General Accounting and Administrative Support

• Assist with monthly AP/AR reports, general ledger reconciliations, journal-entry support, and other month-end close tasks under review.
• Maintain organized electronic records and help identify process improvements that support timely, accurate financial reporting.
• Handle confidential financial and employee information appropriately and complete additional Finance projects as assigned.

Skills and Abilities

• Proficiency in Microsoft Excel, Outlook and standard office applications; comfort with spreadsheets, data entry, and basic calculations.
• Strong attention to detail, organizational skills and ability to manage deadlines across both AR and AP responsibilities.
• Clear verbal and written communication and professional customer-service skills when working with vendors, customers and colleagues.
• Ability to follow approval procedures, investigate discrepancies, maintain confidentiality, and work effectively in a team setting.
• Experience with accounting/ERP systems and multi-currency transactions is a plus.

Education and Additional Experience

• One to three years of experience in accounts receivable, accounts payable, bookkeeping, billing, or related Finance administration preferred; equivalent coursework or internship experience may be considered.
• High school diploma or equivalent required; accounting coursework or an associate degree in accounting, business, or a related field is a plus.

Special Requirements

• Hybrid position based in A&K USA’s Downer Grove, IL office, with an expectation of working onsite at least four days per week.

Salary Range

• $45,000 – 50,000; position is bonus eligible

Benefits

A&K offers a large portfolio of competitive benefits to all eligible, full-time employees. Some benefits are provided at no cost to the employee, such as group life insurance, short-term and long-term disability, and travel discounts through use of an IATAN Travel Professional card. Other elective benefits include medical, dental, and vision insurance, supplemental life insurance, pre-tax healthcare and dependent FSAs, and a 401(k) plan with generous company match.

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required by the employee.

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EEO Statement

Abercrombie & Kent is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.