Office Assistant I/II (Personnel & Training Bureau)

Help build a stronger community and join our team! The Police Department's Personnel & Training Bureau is looking for an Office Assistant I/II who loves being organized and brings positive energy to the workplace. If you are a proactive problem-solver who enjoys supporting a team, this is an exciting opportunity for you!

This position performs a variety of clerical and administrative duties related to personnel processing, background investigations, employee onboarding, training coordination, and records management. The position requires sound judgment, strong organizational skills, attention to detail, and the ability to maintain strict confidentiality when handling sensitive applicant and employee information.

• Prepare and provide background investigation paperwork to applicants upon successful completion of the testing process.
• Meet with applicants and review completed paperwork prior to the start of the background investigation.
• Track status of the background investigation and pre-employment exams such as the polygraph, psych and medical.
• Organize the background investigation folder according to POST standards; maintain files and related documents per the retention guidelines.
• Process new hire paperwork and coordinate with Human Resources as needed; assist the Bureau with orientation of new employees.
• Assist with the coordination of mandatory training for each position within the Police Department.
• Maintain training documentation as required and upload to POST's data portal.
• Assist with tracking the Police Department's training budget.
• Maintain record of employee POST certifications and submit copies to Human Resources.
• Receive, sort and distribute incoming and outgoing mail.
• Maintain accurate records and a filing system in accordance with policies and procedures which may include reviewing files for accuracy and completeness.
• Inventory and maintain office supplies.
• Maintain strict confidentiality regarding applicant and employee background information.
• Ensure department and city policy adherence concerning training, expenses and hiring standards.
• Perform other duties as assigned.

Experience and Education

• A minimum of one year of general office experience, including public contact.
• High school diploma or G.E.D.
• An Associate's degree and experience working in a law enforcement environment are highly desirable.

Determination as to whether an appointment will be made at the Office Assistant I or Office Assistant II level is dependent on both the candidate's qualifications and the needs of the Department.