Area Administrator - Fochville

Schauenburg Systems is dedicated to providing equal employment opportunities. We strongly encourage EE candidates and individuals with disabilities to submit their applications.

MAIN PURPOSE
To support the technical coordinator with all aspects of the administration of the division / region.

KEY RESPONSIBILITIES

Administration

• To act as the point of contact internally for day-to-day interaction with technical coordinator and technicians for your region.
• To provide administrative support, including typing, filing, data capturing / input, maintenance, travel claim, HR information and documentation and management of information held by the region.
• To prepare and assist in the collection of data for such monthly, quarterly and annual reports as may be required from time to time.
  
• To coordinate the booking of travel and accommodation for all department employees.
• Checking and updating of POD’s list and age debtors daily.
• Accurate quoting as per customer requirement and submitting quote to relevant client.
• Checking that orders placed correspond to quotes. Submitting verified quote to internal sales for invoicing.
• Follow up on contract orders on a daily basis with the mine.
• Following up on unpaid strips and quotes on a weekly basis with the relevant technical coordinator and mine contact person.
• Forwarding of SABS requests to the mine.
• Booking of all field service reports and new instruments delivery reports on the SMS system.
• Monthly lease contracts to be updated on invoiced contracts list and to be sent to accounts department for invoicing before the 5th of each month.
• Full maintenance contracts to be updated on contracts list and invoiced before the 20th of each month.
• Updating of GP totals monthly.
• Correct entering of all requisition and attaching workflow documents for all supplier orders onto Accpac for authorisation.
• Receiving of Purchase orders and requisitions, sending of original documentation to Head Office.
• Housekeeping.
• Any other reasonable duties given to you by your direct supervisor/Manager.

Stores

• Daily running of the stores area, maintaining of stock levels, stock-take, sorting out of stock discrepancies, ordering of stock.

MINIMUM REQUIREMENTS

Education

• Grade 12/ Matric
  

Experience

• 3 years' experience in an office/ area administration role
• Good computer skills (Microsoft package)
  
• Syspro (Advantage)
• Knowledge in store operations
• Must be available immediately

Competencies

• Managing schedules, multi-tasking and following of rules and regulations.
• Problem solving: displays insight and intelligence, innovative thinker, decisiveness, prudent decision making, adaptable and flexible, improving work processes, develops technical knowledge and documentation actions and results.
• Interpersonal competencies: interpersonal savvy, reading others, active listening, clear and open in communication, demonstrates empathy, accommodating to clients, levelheadedness, works well with supervisors, comfortable with social situations, honest and trustworthy.
• Influence and Persuasiveness Competencies: Explaining situations clearly, dealing with conflict and displays courage

All applicants who meet the minimum requirements and wish to apply should do so on or before 30th July 2026 at 12:00