RMIT Galleries and Engagement: Coordinator Operations

Overview:

• Full-time, Continuing position

• Salary Professional HEW 6 ($97,647 - $105,698) + 17% Superannuation and Flexible Working Arrangements

• Based at the Melbourne CBD campus

About the Role
The Coordinator, Engagement Operations provides financial, administrative and operational support to the DSC Engagement team, ensuring the effective delivery of exhibitions, public programs, events and engagement activities. Reporting to the Head of RMIT Galleries, the role coordinates financial processing, maintains operational records and reporting, supports compliance and WHS activities, and assists with team administration across Galleries, Partnerships and Public Programs. The position also supports the planning and delivery of exhibitions, graduate shows, public programs and major events, coordinating logistics such as catering, security and venue operations. Occasional out-of-hours work is required to support exhibition openings and key events.

To be successful in this position, you’ll have:

• Demonstrated experience in financial and administrative support functions, including procurement, invoice processing, monitoring expenditure and maintaining accurate financial and operational records, with strong attention to detail and adherence to policy.

• Experience supervising or coordinating staff, ideally in a front‑of‑house, visitor services or events context, including the development and management of rosters and the ability to provide clear direction, support and feedback to ensure consistent service standards.

• Demonstrated understanding of work health and safety and risk management requirements in an events, gallery or related environment, including experience contributing to or coordinating risk assessments and maintaining WHS documentation.

• Willingness and ability to work outside normal hours on occasion (e.g. exhibition openings, public programs, graduate exhibitions and other events).

Please view position description for further selection criteria

Please Note: Appointment to this position is subject to passing a Working with Children and National Police Check.

About the College

The College of Design and Social Context encompasses RMIT University’s renowned art, architecture, design, built environment, communication, and social science disciplines. The College has 24,500 students and over 1,000 staff located in 9 schools.

The College’s academic programs are generally market leaders and in high demand. Based on a strong foundation of practice-led, industry partnered teaching and research, we aim to deliver skilled graduates with a deep sense of purpose, and high impact research and innovation.

For more information see www.rmit.edu.au/dsc

To Apply 

Please submit your CV and covering letter addressing your suitability for this position by clicking on the ‘Apply’ link above.
 

For further information about this position, please see Position Description below or contact Jessica Bernardo (Senior Talent Acquisition Advisor) via email [email protected].

PD - RMIT Galleries and Engagement: Coordinator Operations

Please note, if you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to RMIT's Jobs website to access the Position Description at the bottom of the page.

Applications Close:

13 Aug 2026 11.59 pm

RMIT is an equal opportunity employer committed to being a child safe organisation. We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community, and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community. 

 

In line with RMIT University’s commitment to a safe, respectful and inclusive environment, from 1 January 2026, the University will also consider gender-based violence (GBV) risk factors as part of our recruitment processes.  All applicants will be required to complete a gender‑based violence declaration in accordance with the National Higher Education Code to Prevent and Respond to Gender-based Violence.  Preferred candidates will also be required to undertake relevant pre‑employment background checks, including Working With Children Checks. Information provided will be treated confidentially and considered only for its relevance to the role and RMIT’s safety obligations.

 

At RMIT, we are committed to supporting adjustments throughout the recruitment and selection process, as well as during employment. We actively support and encourage people with disability to apply to RMIT (including alternate formats of application forms). To discuss adjustment requirements, please contact Dani, via [email protected] or visit our Careers page for more contact information - https://www.rmit.edu.au/careers.

 

We are a Circle Back Initiative Employer – we commit to respond to every applicant.