Project Coordinator

Job description:

We are seeking a project coordinator to join our team!

EXPERIENCE:

• Two (2) or more years of administrative experience of which included supervisory, organization, coordination, and performance of duties at a responsible level
• Two (2) or more years of clerical experience of which must have included organization, coordination, and performance of duties of a responsible level.

SKILLS, KNOWLEDGE AND ABILITIES:

• Excellent organizational skills
• Knowledge of personal computers and document scanning devices
• Must be proficient in software Microsoft Office (Word, Excel, PowerPoint, Outlook, etc.). Procore Project Management Software a plus.
• Ability to plan, organize, and prioritize multiple tasks.
• Ability to communicate with others and to assimilate and understand information in a manner consistent with the essential job functions
• Ability to work independently or in a group with minimal direction (need to be able to work through all the details of complex projects, and know how and where to find needed information to complete the project)
• Ability to make sound decisions in a manner consistent with the essential job function
• Willingness to adapt and learn new skills and new ways of doing things
• Notary (is preferred)

DUTIES AND TASKS

• Create and maintain project contacts lists
• Answer phone calls and coordinate messages
• Prepare AIA Owner Contract and Owner Change Orders
• Contractors Licensing in appropriate municipality
• Process Subcontracts and Sub Change Orders
• Process Submittals and RFI’s
• Prepare and track a wide variety of documents (letters, memos, labels, reports, RFI’s. Submittals, and Logs)
• Prepare materials for meetings, set up conference rooms, greet clients
• Send emails, courier and mail items
• Maintain drawing log, order and distribute plans from blueprint company
• Prepare and distribute Closeout Documents
• Scan and save all documentation for project daily
• Perform related duties and responsibilities as required.
• Comply with the guidelines of the Employee Handbook
• Salary commensurate with experience

Job Type: Full-time

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program

Schedule:

• 8-hour shift
• Monday to Friday

Work Location: In person