- Salary
- $90k+/yr
- Location
- St. Thomas/ St. John, VI, VI, US
- Department
- Management
- Seniority
- Director
- Education
- Master
- Source
- GovernmentJobs
Description
Under supervision from the Director or Assistant Director, this position leads, plans, develops,
monitors, and implements policies designed to provide grant services for the agency.
The Deputy Director of Grants Management acts as the grant coordinator, overseeing grant-funded
programs at a variety of agencies, schools, non-profit organizations, and other institutions. This
position identifies potential grants for the organization and may also assist in writing grant
proposals and applications. Serves as the liaison between the organization and external agencies
and government entities that offer or receive funding, ensuring that all parties are informed about
program and project progress, rules, practices, policies, and regulations.
Incumbent shall be responsible for and participate in the formulation and determination of policy,
programs, and activities within the area of supervision.
This position requires a confidential relationship to a policymaker.Manages and supervises the staff of the Grants division.
Manages and supervises the work of assigned grants management employees.
Performs project management functions to ensure compliance with established grants policies
and procedures.
Develops grants management processes for the development and maintenance of the Grants
Management Standard Operations Manual.
Supervises work operations and/or functional programs and has responsibility for effectively
recommending the hiring, firing, promotion, and/or discipline of employees.
Supervises the grant processes, including identifying, applying for, managing, and reporting to
all applicable grantors.
Establishes and maintains cooperative working relationships with subordinates, co-
workers, and others.
Prepares clear, sound, accurate, and informative reports on grant matters.
Coordinates fiscal tasks with the Deputy Director for Administration and Finance.
Performs other related duties as required.Master's Degree from an accredited college or university in Accounting, Finance, Business
Administration, Public Administration, Economics, Statistics or any closely related field
supplemented by one (1) year of professional supervisory work experience in grants
management.
OR
Bachelor's Degree from an accredited college or university in Accounting, Finance, Business
Administration, Public Administration, Economics, Statistics or any closely related field
supplemented by three (3) years of professional supervisory work experience in grant
management.FACTOR 1- KNOWLEDGE REQUIRED BY THE POSITION
Knowledge of administrative planning and scheduling techniques
Knowledge of fiscal control methods
Knowledge of management principles, concepts, and techniques, including organization and
program analysis
Knowledge of supervisory techniques
Knowledge of the territorial and federal budget cycles and accounting systems
Knowledge of workflow analysis techniques
Knowledge of administrative challenges in grant program management
Knowledge of Federal funding processes and their application to VITEMA programs.
Skill in effective oral and written communication.
Skill in research and analysis.
Skill in organizational development and leadership.
Skill in interpersonal communication.
Skill in grants writing.
Skill in computer applications related to word processing, project management, presentations,
and spreadsheets.
Skill in general office equipment such as telephone, fax, printers, copiers, calculators and
computers.
Ability to establish policies and practices.
Ability to apply accepted management principles, concepts and techniques.
Ability to assign and instruct staff and supervise the performance of their work
Ability to develop financial projections or forecasts.
Ability to establish and maintain the essential records in compliance with federal records and
retention policies.
Ability to identify and resolve problems in the administration or coordination of programs, plans
or projects.
Ability to interpret and apply pertinent laws, regulations, procedures, and policies applicable to
the purchase of materials and supplies.
Ability to prepare and edit reports and correspondence.
Ability to provide assignments with unambiguous instruction to staff and supervise their
performance using fair practices.
Ability to read and interpret rules and regulations regarding grant matters and apply them to
specific situations.
Ability to supervise the preparation and timely submission of grant applications, and reports.
Ability to successfully communicate with stakeholders.
FACTOR 2- SUPERVISORY CONTROLS
Incumbent reports directly to the Director and/or Assistant Director on all activities. Work is
performed independently, and considerable latitude is given to direct the designated divisions.
Work is reviewed by regular reports to the Director and/or Assistant Director, with annual
performance appraisal and forms in accordance with departmental standard operating
procedures, regulations, and as detailed in the personnel handbook.
FACTOR 3- GUIDELINES
Guidelines include agency operating policies, rules, regulations, manual and laws of the U.S.
Virgin Islands Code.
FACTOR 4- COMPLEXITY
Work involves managing and leading the grants division, overseeing all aspects of grants
administration, including preparing, reviewing, and submitting applications and reports,
monitoring performance fairly, and maintaining effective communication with stakeholders both
inside and outside the agency. Must ensure compliance with agency policies, regulations, and the
U.S. Virgin Islands Code, interpreting guidelines for specific grant matters and that the grants
division operates efficiently and aligns with the agency’s mission.
FACTOR 5- SCOPE AND EFFECT
The purpose of the work is to direct and manage all aspects of grants management within the
agency which includes (but is not limited to): budgeting, accounting, auditing, monitoring, and
reporting.
FACTOR 6- PERSONAL CONTACTS
Contacts are employees of all levels within the agency, as well as outside territorial and federal
agencies, utilizing telephone, email, fax, and/or in-person contact.
FACTOR 7- PURPOSE OF CONTACTS
Contacts are made to share information, manage staff, and communicate within the agency to
ensure team members receive direction and work together to achieve organizational goals.
FACTOR 7- PHYSICAL DEMANDS
Work is primarily sedentary, with occasional standing, walking, reaching, lifting and carrying
light objects.
FACTOR 9- WORK ENVIRONMENT
Work is performed in an office setting with occasional adverse conditions. The agency requires a
drug/alcohol-free and tobacco-free environment
monitors, and implements policies designed to provide grant services for the agency.
The Deputy Director of Grants Management acts as the grant coordinator, overseeing grant-funded
programs at a variety of agencies, schools, non-profit organizations, and other institutions. This
position identifies potential grants for the organization and may also assist in writing grant
proposals and applications. Serves as the liaison between the organization and external agencies
and government entities that offer or receive funding, ensuring that all parties are informed about
program and project progress, rules, practices, policies, and regulations.
Incumbent shall be responsible for and participate in the formulation and determination of policy,
programs, and activities within the area of supervision.
This position requires a confidential relationship to a policymaker.Manages and supervises the staff of the Grants division.
Manages and supervises the work of assigned grants management employees.
Performs project management functions to ensure compliance with established grants policies
and procedures.
Develops grants management processes for the development and maintenance of the Grants
Management Standard Operations Manual.
Supervises work operations and/or functional programs and has responsibility for effectively
recommending the hiring, firing, promotion, and/or discipline of employees.
Supervises the grant processes, including identifying, applying for, managing, and reporting to
all applicable grantors.
Establishes and maintains cooperative working relationships with subordinates, co-
workers, and others.
Prepares clear, sound, accurate, and informative reports on grant matters.
Coordinates fiscal tasks with the Deputy Director for Administration and Finance.
Performs other related duties as required.Master's Degree from an accredited college or university in Accounting, Finance, Business
Administration, Public Administration, Economics, Statistics or any closely related field
supplemented by one (1) year of professional supervisory work experience in grants
management.
OR
Bachelor's Degree from an accredited college or university in Accounting, Finance, Business
Administration, Public Administration, Economics, Statistics or any closely related field
supplemented by three (3) years of professional supervisory work experience in grant
management.FACTOR 1- KNOWLEDGE REQUIRED BY THE POSITION
Knowledge of administrative planning and scheduling techniques
Knowledge of fiscal control methods
Knowledge of management principles, concepts, and techniques, including organization and
program analysis
Knowledge of supervisory techniques
Knowledge of the territorial and federal budget cycles and accounting systems
Knowledge of workflow analysis techniques
Knowledge of administrative challenges in grant program management
Knowledge of Federal funding processes and their application to VITEMA programs.
Skill in effective oral and written communication.
Skill in research and analysis.
Skill in organizational development and leadership.
Skill in interpersonal communication.
Skill in grants writing.
Skill in computer applications related to word processing, project management, presentations,
and spreadsheets.
Skill in general office equipment such as telephone, fax, printers, copiers, calculators and
computers.
Ability to establish policies and practices.
Ability to apply accepted management principles, concepts and techniques.
Ability to assign and instruct staff and supervise the performance of their work
Ability to develop financial projections or forecasts.
Ability to establish and maintain the essential records in compliance with federal records and
retention policies.
Ability to identify and resolve problems in the administration or coordination of programs, plans
or projects.
Ability to interpret and apply pertinent laws, regulations, procedures, and policies applicable to
the purchase of materials and supplies.
Ability to prepare and edit reports and correspondence.
Ability to provide assignments with unambiguous instruction to staff and supervise their
performance using fair practices.
Ability to read and interpret rules and regulations regarding grant matters and apply them to
specific situations.
Ability to supervise the preparation and timely submission of grant applications, and reports.
Ability to successfully communicate with stakeholders.
FACTOR 2- SUPERVISORY CONTROLS
Incumbent reports directly to the Director and/or Assistant Director on all activities. Work is
performed independently, and considerable latitude is given to direct the designated divisions.
Work is reviewed by regular reports to the Director and/or Assistant Director, with annual
performance appraisal and forms in accordance with departmental standard operating
procedures, regulations, and as detailed in the personnel handbook.
FACTOR 3- GUIDELINES
Guidelines include agency operating policies, rules, regulations, manual and laws of the U.S.
Virgin Islands Code.
FACTOR 4- COMPLEXITY
Work involves managing and leading the grants division, overseeing all aspects of grants
administration, including preparing, reviewing, and submitting applications and reports,
monitoring performance fairly, and maintaining effective communication with stakeholders both
inside and outside the agency. Must ensure compliance with agency policies, regulations, and the
U.S. Virgin Islands Code, interpreting guidelines for specific grant matters and that the grants
division operates efficiently and aligns with the agency’s mission.
FACTOR 5- SCOPE AND EFFECT
The purpose of the work is to direct and manage all aspects of grants management within the
agency which includes (but is not limited to): budgeting, accounting, auditing, monitoring, and
reporting.
FACTOR 6- PERSONAL CONTACTS
Contacts are employees of all levels within the agency, as well as outside territorial and federal
agencies, utilizing telephone, email, fax, and/or in-person contact.
FACTOR 7- PURPOSE OF CONTACTS
Contacts are made to share information, manage staff, and communicate within the agency to
ensure team members receive direction and work together to achieve organizational goals.
FACTOR 7- PHYSICAL DEMANDS
Work is primarily sedentary, with occasional standing, walking, reaching, lifting and carrying
light objects.
FACTOR 9- WORK ENVIRONMENT
Work is performed in an office setting with occasional adverse conditions. The agency requires a
drug/alcohol-free and tobacco-free environment
Skills
ComplianceProject ManagementProgram Management
