Bernal Heights Family Seeks Full Time Personal Assistant/House Manager

LOCAL Candidates only (within 30 min commute to S.F)
Description

We are representing a lovely San Francisco family with two busy parents seeks a House Manager & Personal Assistant to help keep their household running smoothly. They are looking for an experienced, highly organized doer who can take charge and wrangle the chaos of two kids and two type-B parents.

Position Details

• Full-time, based in San Francisco. Some of the work can be done remotely, but this is a hands-on role — regular on-site presence, and being there when the situation calls for it, comes first
• Core weekday hours, with the flexibility to handle time-sensitive matters outside of them when they arise
• Highly competitive compensation, commensurate with experience, with full benefits including health coverage, paid time off, and paid holidays; employed on payroll as a W-2 employee
• Background check, professional references, and a confidentiality agreement required

Experience Requirements

5 + years of experience working in a private household managing household staff (nanny, vendors, house cleaners, project managers)
Highly proficient in Google Suite and tech savvy
Comfortable working around young children under 6
Established vendor connections in San Francisco
Experience with constructions and remodels
Experience managing multiple properties (3 other apartments in Noe Valley and new build)
Experience as an E.A highly preferred. Can do calendar management and understand how executive's calendars work.
Experience working for tech founders or company

Educational Requirements

College Degree

Qualifications

• 5+ years running operations for a private household, a principal, or a comparable environment; house management, senior PA/EA, hospitality, and operations backgrounds all translate
• A systems builder with follow-through: you notice friction, fix the root cause, document it, and keep it fixed
• Genuinely comfortable running things through technology — shared calendars, task managers, digital documents and payments. You default to digital tools and pick up new ones quickly.
• High judgment and total discretion with sensitive personal and financial information
• A genuine collaborator — this is a small, close household team
• Easy-going and flexible: priorities shift, days rarely go exactly as planned, and you take that in stride; comfortable working in a home with children
• Licensed driver; a candidate willing to use their own car (with mileage reimbursed) is a plus, though a household vehicle can be arranged

Responsibilities

Vendors and service providers. Source, vet, and manage the vendors a household depends on. Schedule and supervise work, manage access to the homes, and make sure the work gets done right.

Personal assistance. Provide day-to-day support to both principals — appointments, errands, reservations, purchases and returns, gifts, and miscellaneous projects.

Household operations. Set up and run the systems that keep the home working smoothly — keeping the house organized and stocked, overseeing the housekeeping and laundry handled by household staff, and staying ahead of maintenance and repairs.

Calendars and coordination. Manage the family calendar and act as the scheduling hub for the household — coordinating with each principal's executive assistant, the nanny team, vendors, and outside advisors so that commitments and logistics stay in sync.

Childcare infrastructure — not childcare. Partner with the family's head nanny, who leads everything child-related, to provide operational support for the childcare team: payroll, schedules and schedule changes, coverage planning, and vetted backup care options. This is not a childcare position; comfort stepping in on rare occasions is a plus, not an expectation. You'll work closely with the nanny team, so a good working relationship there matters.

Properties and projects. Oversee the upkeep and readiness of the family's home and manage home projects large and small. This currently includes serving as the family's day-to-day liaison on a full home renovation — working with the contractor, architect, and designers, and keeping decisions, budgets, and timelines on track.

Family administration. Run the administrative side of family life: pay bills, track household spending, manage mail and correspondence, keep documents and records in order, and coordinate with the family's outside advisors — routing financial, legal, and insurance matters to the right people and following them through to resolution.

Travel. Plan and book personal travel end to end — itineraries, flights, hotels, ground logistics — or establish and manage a trusted travel advisor who does. Trip coordination is generally handled remotely; occasional travel may come up.