Administrative Assistant II

TSC is seeking an Administrative Assistant II in Huntsville, AL. This position serves as a receptionist for the Discovery Drive location as well as performs general administrative duties supporting multiple operations in Huntsville.

Responsibilities:

• Screening, receiving, and accurately registering visitors.

• Administrative functions include but are not limited to; assisting employees with expense reports, ordering, and managing refreshments and luncheons, order supplies as needed, use Microsoft Office to produce high quality reports, presentations, or other documents.

• Greet visitors and employees, answer inquiries, and create a welcoming environment.

• Answer the telephone, screen calls, take messages, forward calls, etc.

• Receive deliveries; sort and distribute incoming mail.

• Track and order supplies.

• Use MS Outlook to email and arrange meetings to include conference room scheduling.

• Assist in preparation and arrangement of organizational-wide meetings, luncheons, and events.

• Create and maintain MS Office Power Point presentations, Word documents, Excel spreadsheets, etc.

• Complete Costpoint expense reports for VISA purchases.

• Other administrative duties assigned by supervisor as business needs arise.

Required Qualifications:

• High School diploma or equivalent plus 4-5 years of direct related experience.

• Experience as receptionist and administrative assistant.

• Experience with Microsoft 365, including Word, Excel, Outlook, Teams and PowerPoint.

• Reliable, resourceful, work accurately and independently and with an ability to anticipate, initiate and follow through with all work requirements.

• Excellent interpersonal skills and professionalism, a high level of discretion and confidentiality, the ability to interact with internal and external customers as well as employees and management.

• Able to organize and prioritize tasks with minimum supervision and possess strong office management and office technology skills.

• Experience in use of modern Information Communication Technology equipment, including telephone exchange, computer, copier, printer, scanner.

• Ability to complete a wide range of tasks with minimal supervision.

• Excellent organizational skills, ability to prioritize work and maximize productivity.

• U.S. Citizenship required.

Preferred Qualifications:

• Associate degree or higher

• Experience developing internal processes and filing systems

• Data entry experience

• Experience supporting management staff

U.S. Citizenship Required for this Position:  Yes

Job Type:  Regular

Security Clearance: No

Schedule: Full-time

Travel:  No

Relocation Assistance Available: No 

Position Contingent Upon Award of Contract: No

TSC Benefits:

TSC offers a stable work environment, a competitive salary, and a comprehensive benefit package; including ESOP participation, 401k Plan, Flexible Work Schedules, Tuition Reimbursement, Co-Sponsored Health Plan, Paid Leave and much more. 

Applying to TSC:

Only those candidates invited for an interview will be contacted. Employment at TSC is contingent upon the successful completion of a comprehensive background check, security investigation, and a drug screening.