Department Business Administrator

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Closing Date:

09/02/2026

Type of Position:

Management - Operations

Job Type:

RegularDay Shift (United States of America)No

Institution Name:

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
 

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
 

For general application assistance or if you have questions about a job posting, please contact Human Resources at [email protected].

Department:

AA | Faculty Center/Cont Education

Department's Website:

Summary of Job Duties:

The Department Business Administrator manages and supports daily operations and provides substantial financial and administrative support for the Associate Provost for Faculty, Center for Faculty Excellence, Continuing Education, and the new Digital Health Education Learning on Demand program. The Department Business Administrator manages the departmental budgets, financials, purchasing, supplies, inventory, revenue and expense contracts, reconciliation of external and internal revenue systems, daily office and building operations, vendor agreements, provides seasonal staffing and project support to all departments and programs under the Associate Provost for Faculty; coordination of HR, funding agreements, grants, capital and operating budget development with the Assistant Provost for Finance and Administration.

Qualifications:

• Bachelor's degree in Business, Health Care Administration, Finance, Accounting, or related field plus four (4) years of experience in business, finance, or administration, or

• Associate's degree in Business, Health Care Administration, Finance, Accounting, or related field plus six (6) years of experience in business, finance, or administration, or

• High School diploma/GED plus eight (8) years of experience in business, finance, or administration requried.

Knowledge, Skills & Abilities:

• Must have proven experience with Workday software: Procurement, Travel, and Financial Reporting.  Preference given to UAMS Workday experience.

• Intermediate proficiency with standard office computer programs (e.g., MS Office Suite).

• Excellent customer service skills

Responsibilities:

• Manages all financial and administrative aspects for the Associate Provost for Faculty, Director of the Center for Faculty Excellence, Director of Continuing Education, and the Assistant Director for Digital Health Education Learning on Demand.  The timely management of financial projections and reporting, Memoranda of Agreement, revenue and expense contracts, sole source requests, and manual journals. Reconciliation of revenue from external and internal systems.  

• Works closely in coordination with the Assistant Provost for Finance and Administration on HR, funding agreements, financials, grants, and capital and operating budget development.

• Manages all levels of procurement: prepares purchase requisitions, submits bids, ensures that payments are processed according to UAMS policies/standards, clears obligations and commitments in a timely manner, and is responsible for ongoing retention and coordination of budget records for the department.

• Works with the Associate Provost, Assistant Provost, Directors, and Asst Director to submit mandatory payroll certifications, financial statements, capital and operating budget request scenarios,  and building maintenance and service requests.

• Responsible for department administrative projects as called upon monthly, quarterly, and annually. Space surveys, inventory tracking, and management to ensure compliance with all UAMS policies and procedures are maintained in a timely manner.

• Provides program support to each of the departments and programs within the Associate Provost’s reporting line during seasonal busy times.

• Performs other duties as assigned.

Additional Information:

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

Resume

Special Instructions to Applicants:

Please contact [email protected] for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

No Background Check Required

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity.  The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. 

Constant Physical Activity:

Hearing

Frequent Physical Activity:

Manipulate items with fingers, including keyboarding, Repetitive Motion, Sitting, Standing, Talking, Walking

Occasional Physical Activity:

Lifting, Pulling, Pushing, Reaching

Benefits Eligible:

Yes