Director of Operations

Description

Summary

The Director of Operations will work closely with the pastor and staff to support decision-making on operational matters of significance. This role plays a key part in improving the overall efficiency and effectiveness of parish operations and staff performance.

The Director will oversee the full spectrum of administrative functions, including finance, human resources, facilities management, purchasing, stewardship, communications, and office administration. This is a full time position based upon 40 hours per week.

Essential Duties

• Evaluate staff workflows and recommend improvements to enhance efficiency and productivity.
• Prepare and submit regular financial reports (daily, weekly, monthly, quarterly, and annually) to the pastor, relevant staff, and finance committees—including the annual certification letter to the Bishop.
• Ensure timely and accurate financial data entry in required diocesan systems.
• Oversee preparation and submission of annual 1099 forms.
• Ensure contribution statements are distributed to donors in compliance with federal tax regulations.
• Assist the pastor with recruitment, performance evaluations, disciplinary actions, and terminations.
• Manage payroll, employee benefits, and human resources functions for both staff and pastor.
• Act as liaison between the parishes and diocesan offices, ensuring effective communication and coordination of key activities.
• Oversee office administration and manage the upkeep of parish buildings and grounds.
• Manage vendor contracts and lead the bidding process for services and projects.
• Coordinate or support the execution of special projects as assigned.

Knowledge, Skills and Abilities

• Excellent verbal and written communication skills; able to convey information clearly and professionally.
• Demonstrated integrity, professionalism, and discretion in handling sensitive matters.
• Strong organizational skills with the ability to manage multiple responsibilities and prioritize effectively in a fast-paced environment.
• Proven ability to work independently and take ownership of tasks from start to finish.
• Collaborative team player with the ability to build respectful and constructive working relationships.
• Skilled in analyzing workflows and implementing process improvements to enhance operational efficiency.

Qualifications

• Bachelor’s degree or equivalent required.
• Minimum of 5 years of supervisory or management experience.
• Experience or training in accounting, bookkeeping, or financial management.
• Prior experience working in parish operations or ministry strongly preferred.
• Familiarity with Catholic Church structure and the spiritual mission of parish ministry is a plus.

Churches offer a comprehensive benefits program, including medical, dental and vision plans, STD/LTD fully paid by the employer, retirement plans including a 403b plan and a defined benefit pension plan. Paid time off includes generous Vacation and Sick leaves, plus paid Holidays.

Requirements

Note: All employees are required to consent to a background check, commit to our Code of Conduct policy, and complete online and in-person trainings prior to hire.