O&M Facilities Coordinator II - CPPW

Job Appointment: Regular
Work Schedule: Monday – Friday, 8:00 am-5:00 pm. An alternate schedule may be available.
Work Location: 5001 N COLUMBIA BLVD, PORTLAND OR 97203
Benefits: Please check our benefit tab for an overview of benefits for this position.
Union Representation: City of Portland Professional Workers (CPPW)
To view current labor agreements, please visit https://www.portland.gov/bhr/employee-relations/labor-relations/labor-agreements.

Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to attach a resume and a cover letter.

* Are you an inclusive and detailed-oriented individual that enjoys planning and coordinating activities? 
* Do you like working in a collaborative environment that focuses on serving employees and the community? 
* Are you a technology proficient problem-solver who enjoys working with data, managing information, and using technology to improve efficiency? 

Then you may be our new O&M Facilities Coordinator for the Bureau of Environmental Services (BES)! 

The BES Operations & Maintenance Group (O&MG) Facilities Management program manages buildings and grounds at two large treatment plants, four off-site facilities and 98 pump stations. This includes 125 acres of property at the Columbia Boulevard Wastewater Treatment Plant (CBWTP); 10 acres of property at Tryon Creek Wastewater Treatment Plant; along with over 200 different structures, 75 of which are located at the two treatment plants. They range in size from 50 square feet to 60,000 square feet. More than 10 of these structures are occupied regularly. All of them have paving, sidewalks, landscaping, walls and windows, doors and locks, utilities (power, water), lights, equipment, furniture, ventilation, roofs with gutters and downspouts, fences, and neighbors.

The City of Portland Bureau of Environmental Services (BES) is seeking a Facilities Coordinator II to support a safe, efficient and well-managed workplace by overseeing facility assets and coordinating a wide range of facility projects. This role maintains the integrity and accuracy of asset data within the Computerized Maintenance Management System (CMMS) and supports the development and implementation of a comprehensive preventive maintenance program that extends equipment life and reduces operational downtime. 

Working closely with internal teams, vendors, and contractors, the Facilities Coordinator serves as a central point of communication for facility operations. The role emphasizes strong planning, documentation, and follow-through to keep projects on schedule and within scope, all while prioritizing safety, accessibility, and overall workplace quality. Through proactive inspections, hazard identification, and coordination of corrective actions, the coordinator actively contributes to a culture of safety and continuous improvement. Overall, this position plays an essential part in maintaining a workplace where employees can work safely, productively, and with minimal disruptions. 

What you’ll get to do: 

• Maintain accurate asset data within the CMMS, including equipment records, preventative maintenance schedules and lifecycle information. 
• Prioritize, schedule, and account for the backlog of maintenance which has been deferred over time. Order and coordinate parts/materials and services as needed to support maintenance work. 
• Assist in the development and documentation of SOP’s (Standard Operating Procedures) for the O&M Facility Maintenance program. 
• Collaborate with internal teams, contractors, and vendors to plan and execute facility upgrades, repairs, and improvements. 
• Conduct routine facility inspections to identify safety hazards, maintenance needs, and opportunities for operational efficiencies. 
• Ensure all facility work complies with safety standards, regulatory requirements, and organizational policies. 
• Participate in and lead facilities efforts in the condition assessment of BES Facilities assets. 
• Investigate and resolve employees’ complaints and repair requests 
• Respond to facilities concerns, and issues regarding aging work orders and open requisitions. 
• Assist with facilities planning and forecasting. 

About the Bureau of Environmental Services 

This is an exciting time to join the Bureau of Environmental Services (BES). Together we are reimagining the work we do to ensure it aligns with Our Values:

• We implement equity in our workplace, business practices, and service delivery. 
• We value our customers and partners. 
• We carefully manage our watersheds, wastewater and stormwater infrastructure, and financial resources. 
• We encourage leadership among our employees in our City and community. 
• We support a diverse, collaborative, healthy, and engaged workforce. 
• We urge respectful communication and transparency. 
• We advance innovative, sustainable, and resilient solutions. 

At BES, we value our customers and partners; Portlanders’ sense of connection to their waterways; conscientious stewardship of our watersheds, wastewater and stormwater infrastructure, and financial resources; a diverse, collaborative, healthy, and engaged workforce; leadership among our employees and in our City and community; equity in our workplace, business practices, and service delivery; clear communication and transparency; innovative, sustainable, and resilient solutions. 

BES is seeking talented individuals from diverse racial, ethnic, and socio-economic backgrounds with knowledge, ability, and experience working with a broad range of individuals and communities; and that desire to work collaboratively and creatively to broaden the variety of innovative ways to partner with and serve all Portland communities. 

To learn more about the work we do at BES, click on the link:https://www.portland.gov/bes/about

Our BES 10-Year Strategic Plan can be found here:https://www.portland.gov/bes/documents/bes-strategic-plan-2018-2027/download

Questions?:
Terrol Johnson
Senior Recruiter
[email protected]Applicants should specifically address and demonstrate in their cover letter and résumé how their education, training, and/or experience meet each of the following minimum qualifications:

1. Experience with facility operations, maintenance coordination, or asset management. 
2. Knowledge of CMMS platforms and the ability to maintain accurate asset records 
3. Ability to coordinate multiple facility projects, including planning, scheduling, and communication with vendors or contractors 
4. Ability to read and interpret basic technical documents such as equipment manuals, drawings, or maintenance specifications. 
5. Ability to embrace teamwork and maintain effective working relationships with Bureau managers and staff, representatives of other governmental agencies, the public, and others encountered in the course of work and apply appropriate customer service and conflict resolution skills. 
6. Skill in evaluating consultant and/or vendor proposals and contracts, oversee those contracts and ensure quality of vendor work. 

Additional Requirements:

Education/Training: Course work from an accredited college or university in a relevant trade, business administration, public administration, or field related to organizational unit or Bureau/Office; 

OR 

Experience: Three (3) years of progressively responsible experience involving analysis, planning, organizing, and/or evaluating programs in a public agency or customer service related field. Additional Requirements A valid state driver’s license

License and Certifications:

• A valid state driver’s license
  

STEP 1: Apply online between August 31, 2026, and September 21, 2026
 

• Cover letter.
  • Details are key! The city uses a merit-based system, so your cover letter should be thorough and specifically address each qualification listed in the "To Qualify" section of the job announcement. Your cover letter can exceed one page to ensure you can provide detailed information for every qualification. Follow the instructions, as a subject matter expert will be evaluating your details to confirm that you meet the minimum requirements.
• Resume
• Answer to Supplemental Questions (click on the Questions tab to preview the questions)

Optional Application Materials:

• Veteran’s Preference documents (e.g., DD214-Member 4, VA Benefit Letter) must be submitted by the closing date.
• Update: As of March 3, 2025, if you have already submitted veteran documents and qualified for preference, you do not need to resubmit them for future recruitments.
• To update or remove veteran preference for this recruitment or from your profile, contact the recruiter listed in the job announcement.

Application Tips:

• Your cover letter can exceed one page but no more than three, to ensure you can provide detailed information for every qualification. A subject matter expert will evaluate your details to confirm that you meet the minimum requirements.
• Your résumé should support the details described in your cover letter.
• How We Determine Pay: The City of Portland is covered by the Oregon Equal Pay Act. Your salary is determined based on the experience listed in your resume that is directly related and equivalent to the position for which you are applying.  It is strongly encouraged to include any transferable experience (paid or unpaid, regardless of how recent) to ensure your offer is reflective of all your relevant experience.
• E-mailed and/or faxed applications will not be accepted.
• Do not attach any additional documents.
• Please note that all completed applications for this position must be submitted no later than on the closing date and time of this recruitment.
• You can use AI tools to assist with your job application, but please make sure to personalize your responses to supplemental questions. Avoid copying and pasting. We encourage the use of AI to generate ideas and then tailor them to reflect your own experiences and skills.
• All applications must be submitted via the City's online application process. 

BOLI: Equal Pay for Workers: State of Oregon
Every worker must get equal pay for equal work regardless of gender, race, age, or other protected characteristics.

• An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and cover letter, is weighted 100%.
• Your resume and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
• You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation results. Please read the City of Portland Administrative Rule 3.01 for complete information.
• Additional evaluation may be required before the establishment of the eligible list and/or final selection.

• Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.

• The hiring bureau will review and select candidates to interview.

• A start date will be determined after all conditions of employment have been met.

Click here for additional information regarding the following:

• City of Portland Core Values
• Recruitment Process - Work Status
• Equal Employment Opportunity
• Veteran Preference
• ADA, Pregnancy, and Religious Accommodations 

Did you know? The City of Portland has How to Apply Videos and offers How to Apply Classes once per month.  If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement.