DEHS ONLY - Budget Analyst III

NOTICE OF PROPOSED REALLOCATION

Position Number: RFAA00924      Held by:  Katherine Sullivan-Mohr

This position is in the Colorado Department of Public Health and Environment, Department of Environmental Health and Sustainability and has been recommended for reallocation to Budget Analyst III.

  

This announcement represents the selection process for an occupied, reclassified state position. This position is open only to classified permanent employees of Department of Environmental Health and Sustainability within the Colorado Department of Public Health and Environment. Applications will not be considered from any individuals not specifically covered by these strict eligibility requirements.  

IMPORTANT INFORMATION: 

• Hybrid work options may be available at the supervisor’s discretion and based on business needs. The position will be based at 4300 Cherry Creek S Dr, Denver, CO 80246.

The Work Unit: 

The Fiscal Services Unit is under the direction of division’s Operations Section Manager. This unit supports all division activities with budget execution, grants management, cash fund management, ensuring proper procurement of goods and services. In addition, the unit ensures all programs and staff are compliant with Colorado fiscal rules, procurement code(s), and department policies. The Unit supports legislative activities by developing fiscal notes for introduced bills and coordinates with division senior leadership and other Unit and program managers to ensure new legislative initiatives have the appropriate resources for implementation

What You Will Do:

This position is also responsible for budgeting, tracking, balancing, monitoring, reporting, and managing all monies for assigned programs/grants. This position must independently use professional judgment and resources from a variety of areas to evaluate program needs compared with current funding levels, working with program management to ensure alignment of available resources with prioritized programmatic needs. This position provides budgetary and financial support to all levels of division management, assists in their achievement of service goals and objectives at the least possible cost to the Division, prepares and provides budget data and analysis to the central budget office for submission to the Office of State Planning and Budgeting (OSPB) and Joint Budget Committee (JBC) for long bill spending authority, helps prepare fiscal notes for legislative council staff on impending legislation, and other financial responsibilities as assigned.

Key Responsibilities: 

• Position analyzes, develops and implements program/division and organization unit plans and budgets. Utilizes complex program data in the development of budgets. Determines organizational chart of accounts structure to meet the reporting needs of the program/division manager. Utilizes program knowledge to evaluate and monitor annual budgets developed for operating, personal services, and other related program expenses. Develop and provide staffing patterns that project personal services costs based on the needs of the division and relevant programs. 

• Implement methods, procedures, and processes to improve workflow and productivity.   

• Identify the need for various expense budgets, accounting adjustment, appropriation, and other transactions in the CORE accounting system.  

• Advise program managers to ensure adherence with expense budgets, appropriation limitations, state fiscal rules, federal administrative guidance and other internal and external fiscal policy and procedures. This includes, but is not limited to, approving/disapproving hiring requests as well as developing solutions to unforeseen budget/fiscal related problems. Develop budget projections based on program knowledge and longrange plans. 

• Serves as the primary liaison between division and Procurement and Contracts, facilitating the identification, initiation, and coordination of contract and purchase order (PO) needs and providing subject-matter expertise and guidance throughout the process.

Class Code & Classification Description:

H8E3XX Budget & Policy Analyst III

Minimum Qualifications:

NOTE: An applicant may meet the minimum qualifications for this job in one of two ways: They may qualify through their work experience alone or through a combination of education and work experience.

Minimum Qualifications:
Experience Only:

Seven (7) years of relevant experience in budget analysis or related to the work assigned to this position

Or

Education and Experience:

A combination of related education in Finance and/or relevant experience in budget analysis equal to seven (7) years.

**You must substantiate that you meet the minimum qualifications when filling out the Work Experience section of the application. Failure to do so will result in the application not moving forward in the hiring process.  “See resume” will not be accepted. Resumes are considered supplemental information and are not considered in the initial evaluation.  In addition, part-time work will be prorated when determining whether minimum qualifications are met.**

CONDITIONS OF EMPLOYMENT:

• Residency Requirement Options:

  • This posting is only open to residents of the State of Colorado at the time of submitting your application..

• A pre-employment background check will be conducted as part of the selection process

Appeal Rights:

As an applicant who has been removed from consideration during the selection or comparative analysis process, you may file an appeal with the State Personnel Board and/or request a review by the State Personnel Director. A standard appeal form is available on the State Personnel Board website, https://spb.colorado.gov/forms-and-filing. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within ten (10) days of your receipt of this notice: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. Email address: [email protected]. The ten-day deadline and these appeal procedures also apply to all charges of discrimination. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at spb.colorado.gov.

A complete application packet must include:

• Completed State of Colorado application.

• If using education to qualify for this position a copy of your transcripts (unofficial acceptable) or diploma must be provided with application. Transcripts must be attached to your colorado.gov/jobs application.

• If you are a veteran, a copy of your DD214 must be attached to your colorado.gov/jobs application.

The Selection Process:

All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.

Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.

Part of, or all of, the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.

A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.

E-Verify:  CDPHE uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.

ADAAA Accommodations:

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. The Colorado Department of Public Health and Environment is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator at [email protected] or call 303-692-2060, option 5.