Part-Time Legal Assistant (experience in civil litigation, consumer protection, lemon law or statutory claims is required)

Application Deadline: 31 October 2026

Department: Operations

Employment Type: Part Time

Location: Toronto

Compensation: $5.00 - $6.00 / hour

Description

• Independently manage and monitor an assigned caseload with minimal day-to-day supervision.
• Track case progress, upcoming deadlines, required actions, and outstanding documentation.
• Maintain accurate, organized, and up-to-date electronic case files.
• Prioritize tasks based on urgency, statutory requirements, and case-specific deadlines.
• Identify delays, missing information, and potential issues that may affect case progress.
• Monitor and calendar statutory deadlines, filing dates, response deadlines, and other critical case milestones.
• Assist with civil litigation procedures and ensure required documents and follow-up actions are completed on time.
• Prepare, organize, review, and maintain legal documents and case-related correspondence.
• Follow established procedures for tracking deadlines and escalating urgent matters.
• Proactively flag potential deadline risks, procedural concerns, and issues requiring attorney attention.
• Communicate professionally with clients regarding case status, required documentation, and next steps.
• Follow up on outstanding information, documents, and client requirements.
• Maintain clear and timely communication while ensuring client records accurately reflect relevant interactions.
• Recognize sensitive or substantive legal questions and refer them to the attorney when appropriate.
• Prepare, organize, and maintain pleadings, correspondence, evidence, supporting documents, and other case materials as assigned.
• Ensure documents are properly labeled, filed, and accessible within the firm's case management system.
• Maintain accurate case notes, task records, and deadline calendars.
• Protect confidential client information and handle sensitive legal documents appropriately.
• Keep the attorney informed of significant case developments, upcoming deadlines, and issues requiring a decision.
• Provide concise updates on caseload status, pending tasks, and potential risks.
• Exercise independent judgment in managing routine administrative and procedural matters within established guidelines.
• Escalate substantive legal questions, strategic decisions, unusual circumstances, and urgent issues promptly.

Hard Requirements:

• At least 4 years of relevant experience as a Legal Assistant, Paralegal, or in a comparable legal support role.
• Experience in civil litigation, consumer protection, lemon law, statutory claims, or another deadline-driven legal practice area.
• Demonstrated ability to independently manage a substantial caseload with minimal supervision.
• Strong understanding of statutory deadlines, legal calendaring, and civil litigation procedures.
• Excellent client communication, follow-up, and document management skills.
• Proficiency with legal case management software; experience with Clio Manage is strongly preferred.
• Exceptional attention to detail, organization, time management, and prioritization.
• Ability to identify potential issues, anticipate upcoming requirements, and communicate concerns proactively.
• Strong written and verbal communication skills.
• Ability to handle confidential information with professionalism and discretion.

Schedule:

• 20 hours per week
• Monday to Friday
• 9AM - 1PM Eastern Standard Time Zone

Offer and Benefits:

• Weeks 1–6: $5 USD/hour
• Weeks 7-12: $6 USD/hour 
• Weeks 13 onwards: $7 USD/hour