MANAGER, GROUP LEASING ADMINISTRATION

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Role Summary

The Manager, Group Leasing Administration oversees lease administration operations, ensuring lease compliance, financial accuracy, and smooth coordination between internal and external stakeholders. This role involves supporting digitalization, system optimization, lease documentation management, and financial reconciliation to enhance operational efficiency and mitigate risks.

Key Responsibilities

1.   Lease Administration & Compliance

• Oversee the preparation, review, and execution of lease agreements, amendments, renewals and termination.
• Ensure compliance with internal policies and legal regulations for all lease agreements.
• Maintain a secure and organized lease documentation system for audit purposes.
• Maintain detailed records of all leasing transactions and communications.

2.   Financial Oversight & Reconciliation

• Validate rent rolls, common area service charges, and other financial obligations.
• Work with Finance, CDC and the Retail management team to ensure correct revenue recognition and compliance with lease accounting standards.
• Resolve financial discrepancies related to lease agreements, escalations, and reconciliations.

3.   Digitalization, Lease Systems & Process Optimization

• Support the digitalization implementation and optimization of lease management software.
• Identify and implement process improvements to enhance efficiency and reduce turnaround time.
• Monitor and ensure adherence to key performance indicators (KPIs) for operational efficiency.

4.   Stakeholder Management & Dispute Resolution

• Serve as the point of contact for lease-related inquiries from internal and external stakeholders.
• Work closely with Legal and Finance teams to resolve complex lease negotiations and compliance issues.
• Provide senior management with insights on risks and opportunities in lease administration.

5.  Team Leadership & Development

• Lead and mentor the leasing administration team, ensuring high performance standards.
• Promote continuous learning and development opportunities within the team.
• Foster a collaborative and results-oriented environment within the leasing administration department.

Core Competencies & Technical Expertise

1.   Technical Competencies

• Lease Documentation Expertise - Skilled in managing lease agreements, amendments, tenancy renewals, terminations and financial obligations.
• Compliance & Auditing - Strong knowledge of lease auditing, compliance checks, and contract law.
• Lease Accounting - Proficient in managing lease financials, including rental charges, rent rolls, and reconciliation procedures.

2️. EcoWorld Functional/Job Competencies

• Customer Focus – Improve customer satisfaction, meet expectations, and cultivate strong internal and external relationships.

• Communication – Communicate well with others, openly sharing ideas and opinions professionally.

• Building Relationships – Foster constructive, cooperative, and respectful relationships for positive teamwork.

• Self-Management – Be punctual, deliver on promises, be open to learning and take on extra responsibilities with discipline.
• Quality Execution – Consistently complete tasks on time with high quality, attention to detail, and independent problem-solving.
• Technical Expertise – Be knowledgeable in the technical area and actively improve processes and business operations with up-to-date expertise.

Qualifications & Experience

Educational Background

• Bachelor’s Degree in Real Estate, Business Administration, Finance, or a related field.

Experience Requirements

• Minimum of 5-7 years of experience in lease administration or property management.
• At least 3 years of leadership experience overseeing lease management and compliance.

The selection process may take some time as we carefully consider each talent that comes our way.  Please note that we will only be in contact with successfully shortlisted candidates for the next phase of the recruitment process within 2-4 weeks. We truly appreciate your interest and always look forward to meeting great people who’d like to work with us!