HT-Material Flow Coordinator

Overall Purpose

The Material Flow Coordinator is responsible for overseeing the flow of materials through inspection, rework, and production support activities. This position ensures materials are received, tracked, prioritized, and distributed efficiently to meet customer and production requirements. The role requires strong organizational skills, effective communication with internal and external stakeholders, and the ability to coordinate multiple priorities within a fast-paced manufacturing environment.

Reports To

Direct: Site Manager Indirect: Area Manager/Director of Operations

Responsibilities

• Receive, track, and maintain accurate inventory records for materials delivered for inspection, rework, repackaging, and other quality-related activities.
• Prioritize and coordinate material flow based on production demands, material age, customer requirements, and operational priorities.
• Generate and distribute work orders, documentation, tools, and equipment required for technicians to perform assigned tasks.
• Respond to urgent customer and production requests, adjusting priorities and workflow to support critical "hot part" requirements.
• Coordinate material pulls with warehouse and logistics teams to ensure timely availability of inventory.
• Perform material transactions and inventory movements within WMS, ERP, and other inventory management systems.
• Verify, process, and track Non-Conforming Material (NCM) documentation and associated material disposition activities.
• Accurately enter inspection results, labor hours, and operational data into company systems.
• Serve as a primary point of coordination between operations, quality, production, warehouse, suppliers, and OEM customer contacts.
• Communicate material status, constraints, and priorities to internal and external stakeholders to ensure customer expectations are met.
• Monitor workflow and proactively identify potential bottlenecks that may impact production schedules or customer commitments.
• Support continuous improvement initiatives related to material flow, inventory accuracy, and operational efficiency.
• Assist with special projects and perform other duties as assigned.

Job Skills & Competencies

• Strong organizational skills with the ability to manage multiple priorities in a fast-paced manufacturing environment.
• Excellent verbal and written communication skills with the ability to interact professionally with customers, suppliers, technicians, and management.
• Ability to build and maintain collaborative relationships across multiple departments and customer organizations.
• Strong attention to detail and commitment to data accuracy.
• Ability to prioritize workload and make sound decisions under changing business demands.
• Customer-focused mindset with the ability to respond effectively to urgent requests.
• Problem-solving skills with the ability to identify issues and coordinate timely resolutions.
• Ability to work independently while also contributing as part of a team.
• Ability to maintain confidentiality and handle sensitive operational information appropriately.
• Strong sense of urgency and accountability for meeting customer and operational requirements.

Knowledge, Skills, Abilities 

Hard Skills

Values & Attitudes

Inventory control and material tracking experience. Experience using ERP, WMS, or other inventory management systems. Data entry and recordkeeping with a high degree of accuracy. Work order generation and production scheduling coordination. Understanding of inventory transactions, material movement, and warehouse processes. Experience processing non-conforming materials, quality documentation, or related records. Proficiency with Microsoft Excel, Outlook, and other business software applications. Ability to analyze inventory and production priorities to support operational needs. Must have reliable transportation

Global team spirit Team player Caring for people Open-minded Excellence Reactive Resilient to pressure Rigorous Customer focus Customer oriented Reliable & trustworthy Flexible Initiative Autonomous Innovative Daring

Work Experience

Overall Recommendations

Previous experience in manufacturing, quality, logistics, supply chain, warehouse, or material coordination roles. Experience supporting OEM customers and supplier communications. ERP system experience preferred. Familiarity with quality systems, inspection processes, and non-conforming material procedures.

Education Background

Overall Recommendations

High school diploma or general education degree (GED) required Associate degree or equivalent combination of education and experience preferred.

About TRIGO Global Quality Solutions

Founded in 1997, TRIGO is a multinational company providing operational Quality Management solutions for the manufacturing sector, especially in the automotive and aerospace industries. With a team of more than ten thousand professionals present in 20+ countries across 4 continents, TRIGO offers a comprehensive portfolio of Quality Assurance services ranging from inspection to expert auditing, consulting and training.

The unrivaled expertise, industrial mindset and extensive global footprint that TRIGO has built up over the last 3 decades has made TRIGO the leading quality solutions provider using the latest innovative and reliable digital systems and standard processes, delivering results in the most demanding industries. TRIGO has recently started to expand its clientele by offering quality services to the medical, chemical and food industries.

TRIGO Global Quality Solutions is committed to the core values of equal employment opportunity. We are committed to treating people fairly, and with respect and dignity. We offer employment opportunities based upon an individual's qualifications and performance, free from discrimination or harassment because of race, ancestry, place of origin, ethnic origin, color, citizenship, creed, sex, sexual orientation, age, marital status, family status, and disability.

TRIGO Global Quality Solutions appreciates receiving all expression of interest; however, only those candidates invited for an interview will be contacted.