Office Administrator – Temporary Position

In Office | Temporary | Barrie, ON

 

Our client is seeking an experienced Office Administrator to join their team on a temporary basis to cover a long-term leave. This is a great opportunity for an organized and adaptable administrative professional who enjoys a varied role and working closely with both internal teams and external contacts.

 

The successful candidate will provide day-to-day administrative and operational support, assist with office coordination and financial processes, and support management with a variety of projects and initiatives.

 

What You’ll Do:

 

• Provide confidential administrative and technical support to the branch.
• Prepare correspondence, reports, presentations, and other documentation.
• Act as the first point of contact for internal and external customers, responding to inquiries in a professional manner.
• Screen and process incoming mail and correspondence.
• Attend meetings and prepare meeting minutes as required.
• Provide administrative support for projects and ad hoc requests.
• Liaise with vendors and service providers.
• Order, receive, and maintain office supplies and equipment.
• Coordinate maintenance and servicing of copiers, printers, scanners, and other office equipment.
• Maintain key and alarm code records for employees.
• Ensure reception and common areas are organized and presentable.
• Assist with accounts payable and accounts receivable processes.
• Prepare purchase orders for items such as hardware, phones, and other business needs.
• Coordinate employee cell phone purchases and upgrades.
• Track and report travel expenses and assist with travel bookings.
• Coordinate and book meetings, boardrooms, and off-site venues.
• Coordinate logistics and equipment for meetings, seminars, workshops, events, and special projects.
• Contribute to the development and maintenance of policies, procedures, and standard operating procedures.
• Identify opportunities to improve administrative processes and efficiencies.
• Perform other duties as assigned.

 

What You Bring:

 

• Diploma or certificate in Office Administration, Business Administration, or a related field.
• 2+ years of experience in an administrative or office support role.
• Strong proficiency with Microsoft Office Suite and other standard office software.
• Excellent organizational and multitasking skills with the ability to prioritize competing demands.
• Strong written and verbal communication skills.
• Excellent attention to detail and problem-solving abilities.
• Ability to handle sensitive and confidential information with discretion.
• Previous experience supporting financial processes and/or working with purchase orders is considered an asset.

 

Apply Today

 

Click Apply to submit your resume and take the next step in your career!

 

About Us

 

Executrade is one of North America's most comprehensive full-service recruitment firms, with over 50 years of expertise in connecting talented professionals with leading organizations.

 

We are proud to apply principles of diversity, equity, and inclusion in all our recruitment practices, ensuring equal opportunities for all candidates. Our commitment to these values enables us to match organizations with a diverse range of top talent, fostering workplace cultures that thrive on innovation, collaboration, and respect.