Sr. Office Assistant

• Lead direction and training to a small group of office support staff; organize, assign, and monitor subordinates' work; sets priorities and provide guidance and training based on established policies and procedures; follow up to ensure appropriate completion of assigned work.
• Provide input into employee performance, selection and other personnel decisions.
• Perform advanced and specialized office support work which typically requires some specialized subject matter knowledge, including interpretation and/or explanation of program policies and procedures as well as coordination of detailed or specialized office activities related to the department to which assigned.
• Provide specialized department information, including detailed program-specific information, to County executives, managers, clients, outside agencies, and others; search for, receive, and explain complex rules, regulations, policies, procedures, and technical office operations; explain external laws, regulations, ordinances, and policies as they relate to clerical/technical/office functions.
• Assist clients in completing complex forms for the purpose of documenting specialized program-related information; provide advanced customer service in a calm, helpful, and effective manner.
• Research, compile, maintain, and process statistical, financial, and/or other numerical data to support specialized office functions; create spreadsheets, logs, and other clerical tools to assist with maintaining information.
• Perform the more difficult and specialized clerical tasks related to personnel, payroll, budgetary, purchasing, inventory, and other departmental administrative functions; complete special tasks and projects that require substantial independent judgment and time management.
• Maintain routine accounts payable/receivable and billing records, applying knowledge of specialized program requirements; maintain standard ledgers and account records; enter data into worksheets; match invoices with orders, review and verify for completeness, accuracy, and consistency; compute, collect, and receipt monies and fees, including large sums; perform routine account adjustments within limits of authority; compile information and prepare reports for budget purposes.
• Perform routine clerical case management duties, apply advanced knowledge of administrative, legal, financial, and/or program-related requirements; research, review, and resolve complex documentation problems; determine, maintain, and track case information and status; identify needed documents and proactively takes required actions; contact and meets with clients, victims, parolees, and others to obtain forms/documents, arrange payments/services, and otherwise help them meet obligations; coordinate case administrative activities with managers, professional staff, and/or other work units as appropriate.
• Perform a variety of clerical medical records duties, provide for intake and registration of patients; interview patients to obtain medical information and appropriate documentation required to open patient charts; transcribe patient information histories, physical examination notes, and related patient medical information containing specialized medical terminology;  and review financial and insurance status of patient; explain treatment costs and methods of payment; perform periodic re-evaluations, re-determinations, and adjustments as necessary.
• Read and process various legal documents such as court calendars, court orders, booking slips, probation reports, police reports, criminal records, petitions, proofs of service, arrest warrants, and other legal information; verify, code, edit, enter, and retrieve legal data; may access or have access to confidential statewide data files.
• Receive, review, and import legal documents, arrest, citations, or incident records, probation reports, files, and cases to identify inaccurate, inconsistent and unclear codes, data, and other information; notify and assign to the appropriate staff member; may participate in resolving problem situations related to various legal documents received;
• Check court and legal documents for proper authorization, obtain missing signatures, and prepare court files; process, maintain, and distribute case discovery.
• Design, format, edit, and create documents requiring difficult layouts and the use of specialized technology; create departmental booklets, flyers, and websites.
• Compile complex materials for meetings; prepare agendas and attend meetings to take summary notes as required.
• Maintain records, and process various forms, applications, permits, or other documents specific to the department or division unit.
• Type correspondence, reports, forms, and specialized documents related to the functions of the organizational unit to which assigned from drafts, notes, dictated recordings, or brief instructions, using a typewriter or word processor; may draft various documents based on brief instructions; proofread and check material for accuracy, completeness, and compliance with departmental policies; verify correct English usage, including grammar, punctuation, and spelling.

For a full description of duties and responsibilities, please review the job description here.




One (1) full time vacancy in the Chief Administrative Office, Procurement and Contracts division, located in Placerville, CA.

Chief Administrative Office / Procurement and Contracts

• 40 miles to Downtown Sacramento
• 50 miles to Sacramento International Airport
• 129 miles to San Francisco

• Hiking, Camping, Fishing, Boating, and Watersports
• Skiing and Snowboarding
• Live Music and Music Festivals
• Local Craft Breweries and Wineries
• El Dorado County Fair
• Placerville Speedway Races
• Farm to Fork Restaurants
• Small Business Shops