Description

You make sure SQUER's Sales Office runs smoothly, working closely with our Managing Director, our Head of Business Development, and our PMO. You support them in their day-to-day work, from meeting preparation and calendar management, to sales events and outreach. This is not a classic back-office assistant role. You pick up the phone, make sales events happen, and take ownership. You get a wide range of tasks and are trusted to deliver them.

Your tasks

1. Executive and office support (~35%)
 

• Manage the Managing Director’s calendar and appointment scheduling, including external meetings and travel
• Prepare meetings: agendas, briefings, documents
• Organise recurring meetings of the Sales Office, write meeting-minutes and follow up on action items
• Keep documentation, templates and simple status overviews up to date

2. Pipeline management & sales reporting (~25%)
 

• Keep our CRM clean and up to date: contacts, opportunities, activities and next steps
• Make sure the team keeps its pipeline current, and follow up with colleagues when entries are missing or outdated
• Own our sales reports: prepare them regularly, keep the numbers reliable and flag trends and gaps to management

3. Outreach & campaigns (~20%)
 

• Support the team with outreach campaigns by email and by phone
• Pick up the phone confidently when needed: inviting guests, following up with contacts, arranging meetings
• Work with Marketing on campaigns and communication around events
• Keep contacts and activities up to date in the CRM

4. Sales events & follow-up (~20%)
 

• Plan and run selected events for sales initiatives (e.g. client dinners, networking and community formats), in close coordination with our Event Manager
• Deliver events within the agreed budget: obtain quotes, keep track of costs and find smart solutions when things get tight
• Take care of invitations, guest management, on-site coordination
• After each event: collect the contact and conversations from the team, turn them into a clear follow-up list and make sure the follow-ups happen
• We're always open to new ideas: help us keep our event series exciting and try out new formats

Across all areas
 

• Suggest and implement improvements to how the Sales Office works
• Prioritise independently between requests and flag conflicts early

Your qualifications

Experience

• 5+ years as Executive Assistant, Office Manager or in a sales-support role, ideally in consulting, tech or professional services
• Experience organising B2B events, including working to a given budget
• Comfortable on the phone
• Experience supporting outreach or marketing campaigns is a plus
• Hands-on CRM experience (e.g. HubSpot), including pipeline maintenance and sales reporting; confident with Microsoft 365 or Google Workspace and spreadsheets
• Fluent German and English, written and spoken

How you work

• Personality: Friendly, outgoing and welcoming; you meet people with a positive, optimistic attitude and enjoy building relationships
• Ownership: You take a task and bring it over the finish line; people can rely on you
• Good judgement: You decide confidently within your scope and ask when a decision is irreversible or unclear — not more, not less
• Drive and initiative: You spot what could work better and propose (and implement) improvements
• Communication: Confident and professional with executives, clients and partners
• Flexibility: You keep calm when priorities shift and are available for occasional evening events and peak phases around them
• Organisation: You juggle requests from several stakeholders and keep an overview
• Reports to: Head of Business Development
• Works closely with: Head of Business Development, PMO, Marketing, Event Management
• Hours: Full-time/ 38.5 h /week
• Location: Vienna

Your Benefits

• Ownership & Responsibility: at SQUER, we believe in empowering our team. In our flat hierarchies, your ideas and actions matter more than titles. Take the reins, make an impact and grow with us.
• Learn & Grow: Tap into a € 5.000 annual training budget to sharpen your skills and take advantage of our in-house Leadership Academy. Join and be part of our active tech community through meetups, hackathons and training sessions. Get up to 40h/year additional time off for your personal education.
• Exciting Challenges & Real Impact: Dive into diverse projects where your work truly makes a difference – for our clients and for SQUER.
• Flexibility for Performance: Benefit from flexible hours, workations within the EU, and additional vacation days – giving you the freedom to perform at your best.
• Tailored Tools for Success: Choose your preferred hardware configuration and leverage our suite of AI tools and licenses (Anthropic, OpenAI, and more) to suit your working style.
• We Value You: Beyond perks and benefits, we offer a competitive annual salary to recognize your exceptional contributions.
• Be Part of a Thriving Team Culture: At SQUER, collaboration and connection are at the heart of what we do. Through open communication, shared successes, and meaningful team events – including our annual SQUER offsite – we cultivate a culture where everyone feels valued and inspired to grow together.
• A Perks-Packed Workplace: Work in a central office with a spacious terrace and BBQ, enjoy free lunch in the office, MyClubs sports membership, and either a free “Wiener Linien” ticket or a partial contribution to the “Klimaticket”. Plus, benefit from free massages, referral bonuses, Corporate Benefits, and JobRad. Annual employee presents and a monthly team breakfast add extra value to your work experience.

The annual gross salary for this position ranges from € 45.000,- to € 65.000,- on a full-time basis (all-in), in excess of the applicable collective agreement. The actual offer depends on qualifications and experience.