Administrative Technician (Police Department)

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Administrative Technician in the Police Department Bureau of Support Services
Salary: $46.6409 - $60.1038 per hour (DOQ) plus Excellent Benefits
Application Deadline: October 25, 2026

The Los Gatos-Monte Sereno Police Department has one immediate opening for a full-time Administrative Technician in the Support Services Bureau, which oversees finance, personnel, training, recruitment, website administration, background services, and special projects. This position requires strict confidentiality and the ability to handle a large volume of work with precise attention to detail.

The successful candidate will embody:

• Professionalism & Confidentiality: Ability to handle sensitive information with discretion.
• Exceptional Communication Skills: Clear, concise writing and confident interpersonal communication.
• Strong Organizational Skills: Skilled at managing multiple priorities and deadlines with thoroughness and accuracy.
• Adaptability & Flexibility: Thrives in a dynamic, fast-changing environment with competing demands and changing priorities and needs.
• Political Acumen: Understands the importance of tact, diplomacy, and relationship management.
• Commitment to Public Service: A passion for serving the community and supporting effective local government.
• Decision Making/Independent Judgement: Exhibits strong independent judgment when evaluating options and determining optimal solutions.

Ideal Candidate
We are seeking a candidate that is detail-oriented, organized, and proactive with experience in government administration and financial processes, preferably within a law enforcement or public safety agency. They have a working knowledge of public-sector financial and procurement procedures, including invoice processing, budget monitoring, purchasing and purchase orders, agreement and contract administration, and grant coordination and management.

The ideal candidate is proficient in the Microsoft Office suite, particularly Word, Excel, and PowerPoint, and is comfortable preparing professional documents and presentations, maintaining accurate records, tracking expenditures, and organizing and analyzing information. They demonstrate strong communication and organizational skills, sound judgment, and the ability to manage multiple priorities while maintaining accuracy, accountability, and compliance with established policies and procedures.

Schedule: The person selected will have a Monday through Friday schedule, with daily work hours to be determined in coordination with the selected candidate and department needs. Hybrid schedule is not available for this position. Upon successful completion of training, the employee may be eligible for an alternate work schedule.

Examples of Duties

• Compile, analyze, and organize departmental data, statistics, and program information; prepare reports, summaries, charts, and other materials to support departmental operations, compliance, and decision-making.
• Prepare, review, proofread, edit, and format professional documents, including reports, memoranda, correspondence, contracts, presentations, agendas, and meeting materials.
• Monitor and track departmental budgets, expenditures, and account balances; process and verify invoices, purchase orders, requisitions, agreements, and contracts using the Town’s financial management systems.
• Coordinate procurement activities for departmental supplies, equipment, and services; review purchasing documents and financial transactions for accuracy and compliance with established policies and procedures.
• Process and maintain confidential personnel records and employment-related documentation, including hiring, separation, retirement, benefits, and personnel action forms; ensure records are accurate, complete, and properly maintained.
• Support recruitment and personnel administration by maintaining job postings and salary information, updating related records and documents, and responding to employee and external agency inquiries regarding applicable policies and procedures.
• Develop, maintain, and improve departmental forms, filing systems, records management processes, and administrative procedures to promote accuracy, efficiency, and compliance with applicable requirements.
• Coordinate meetings, special events, and departmental activities, including scheduling facilities, preparing agendas and materials, arranging equipment and logistics, and coordinating employee meetings, wellness programs, and benefits events.
• Conduct research using online resources, databases, and internal information systems; compile information, complete surveys, prepare compliance documentation, and assist with departmental projects and program initiatives.
• Provide administrative and technical support to department staff and coordinate with internal departments, outside agencies, and community organization.

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Experience and Education: Three years of complex and varied administrative and technical support experience is required. College-level coursework or technical training or certification is highly desirable. Applicants with more years of experience and Human Resources background in the public sector will receive priority in the screening process.

Desired Qualifications: One (1) of more years of experience providing administrative support to a Police Department or municipality in a financial capacity. Experience with contracting software such as OpenGov or Tyler Munis ERP is highly desired.

Background Requirements
The selected candidate must pass an extensive background investigation, including criminal history, credit check, drugscreening, medical clearance, psychological evaluation, polygraph, fingerprinting, professional reference check, and othersecurity vetting, and maintain all required clearances as condition of employment.To be considered for this career opportunity, click the "Apply" button to complete the online application form. Resumes may be attached, but not accepted in place of a complete online application. Only complete applications will be accepted. Applications will be screened in relation to the criteria in this job announcement. Applicants with the most relevant qualifications will be invited to interview. The information in this announcement may be modified or revoked without notice and does not constitute an express or implied contract. For technical questions, visit Government Jobs Support. The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract. 

Due to the large number of applications anticipated, we are unable to respond to specific inquiries about the status of an application. 

AI and the Hiring Process: We recognize that Artificial Intelligence (AI) is becoming part of daily life and can be a valuable tool for learning, research, and professional growth. We encourage candidates to use AI responsibly as a support in preparing application materials, live assessments, and interviews. However, we value authenticity, accuracy and truthfulness. Application responses and interview answers must reflect your own knowledge, skills, and experiences. While AI can supplement preparation, it cannot replace the originality and judgment we look for in our employees. This ensures fairness, transparency, and equity for all applicants in the hiring process.
 
The Town of Los Gatos is an Equal Opportunity and does not discriminate against qualified employees or applicants because of race, color, religion, medical, physical or mental disability, or any other basis protected by law. Qualified individuals with a disability will receive reasonable accommodation, as required by the California Family Rights Act (CFRA), and federal laws including the Americans with Disabilities Act and Section 504, during any phase of the selection process, providing such request is made to Human Resources at least five working days in advance. Medical disability verification may be required prior to accommodation. Under federal law, all job applicants must prove authorization to work in the United States at the time of job offer.