- Location
- Miami, Queensland, Australia · published
- Type
- Part-time
- Department
- Human Resources
- Source
- Workable
Description
About Veracross:
Veracross provides SaaS-based School Information Systems (SIS) designed to meet the specific needs of independent K-12 schools worldwide. Our one-record solution combines the power of a fully integrated single-record database, personalized communication tools, and an elegant architecture that is unique in our industry.
We are a growing, values-led community of 350 employees in the US, UK and Australia who share a vision to unify school communities, improve the quality of education, and enhance learning. And we’re succeeding! As of early 2025, we are supporting 3200+ schools in 60 countries.
Veracross is five product brands in one global tech company
- Veracross SIS is a one-person, one-record school management platform
- Magnus Health provides cloud-based Student Health Record (SHR) solutions
- Digistorm connects with their communities through Digistorm Websites, Digistorm Funnel, and Digistorm Apps.
- Epraise incentivizes student well-being and connects teachers, students, and families.
- Firefly provides an online learning space for students and teachers
Position Overview
The Office Coordinator plays a vital role in ensuring the smooth, safe, and efficient day-to-day operations of the office. This position combines administrative excellence with strong organisational and interpersonal skills to support teams, coordinate office logistics, and foster a positive and compliant workplace environment.
This position is located on-site, out of our office in Miami, Gold Coast.
This is a part-time role, 4hrs per day / 9am to 1pm / 5 days a week, reporting to the HR Manager.
Key Responsibilities
Administrative Support
- Manage calendars and schedule internal and external meetings.
- Coordinate office activities and ensure seamless daily operations.
- Provide general administrative and clerical support to management and staff.
- Create, manage and support travel bookings & changes in a timely manner.
Office Operations
- Oversee office supplies, equipment, and general maintenance to ensure a functional workspace.
- Liaise with building management and vendors to resolve facility and maintenance needs.
- Monitor and manage operational expenses within budget.
Reception Duties
- Greet & welcome visitors to the office
- Manage incoming and outgoing correspondence, including email, mail, and packages.
- Handle inquiries, directing them appropriately.
Records Management
- Maintain accurate records, databases, and filing systems (both physical and digital).
- Ensure document confidentiality and compliance with record-keeping policies.
- Support data entry and administrative record maintenance.
Financial Administration
- Process invoices, purchase orders, and office-related expense claims with Finance.
- Track, reconcile, and report on office expenditures.
HR Support
- Assist with onboarding new employees and preparing welcome materials.
- Coordinate staff training, team events, and employee engagement activities.
- Support IT with equipment orders and delivery.
Event Planning
- Plan and coordinate internal events such as team-building activities, staff celebrations, and company-wide meetings.
- Manage logistics, catering, communications, and setup for events.
- Ensure all events align with company culture and values.
Design & Communication
- Create visually appealing presentations, invitations, and internal communications using Canva or similar tools within established brand guidelines.
- Support company-wide announcements, newsletters, and internal campaigns.
- Contribute to enhancing workplace culture through clear, engaging communication.
Project Coordination
- Provide logistical and administrative support for team projects and company initiatives.
- Assist in tracking progress, deadlines, and deliverables.
- Facilitate collaboration between departments to ensure project success.
Workplace Health & Safety Management
- Maintain a safe and compliant workplace in line with health and safety regulations.
- Conduct regular safety checks and coordinate emergency procedures (e.g., fire drills, first aid readiness).
- Liaise with building management and external contractors on safety and compliance matters.
- Maintain safety documentation, incident reports, and risk assessments.
- Promote a culture of safety awareness and ensure all staff understand and follow WHS protocols.