- Salary
- $21 – $24/hr
- Location
- Tucson, Arizona, US
- Type
- Contract
- Department
- Finance
- Education
- Associate
- Source
- BetterTeam
Description
Position Summary
The Contract Billing & AR Specialist shares responsibility for producing monthly billing documentation for Arizona Restaurant Supply's Contract Division and handles day-to-day accounts receivable processing — including payment posting, discrepancy resolution, and collections calls.
The Contract Billing & AR Specialist shares responsibility for producing monthly billing documentation for Arizona Restaurant Supply's Contract Division and handles day-to-day accounts receivable processing — including payment posting, discrepancy resolution, and collections calls.
Essential Job Functions
Contract Billing (shared with the AR Manager):
- Ensure each Sales Order from the contracts department is accurately labeled, linked to the correct project, and closed when complete.
- Produce complete monthly billing documentation: BOLs, schedules of value, payment applications, and lien waivers as appropriate.
- Create and maintain job costing analysis per project; close out upon completion.
- Ensure NetSuite billing agrees with external contractor-required billing.
- Maintain ongoing contract compliance.
AR Processing:
- Post customer payments (cash, check, credit card) and verify/post receipts.
- Update receivables by totaling unpaid invoices; summarize receivables through regular reports.
- Research and resolve payment discrepancies with sales, contracts, and customers.
- Place collection calls to secure outstanding revenue.
- Maintain records of customer payments.
- Additional duties as assigned.
Competencies:
- Strong organizational skills; ability to multitask.
- High attention to detail.
- Positive communication skills; comfortable resolving issues via phone/email.
- Self-starter, team player.
- Ability to learn new computer programs; NetSuite experience.
- Strong arithmetic skills.
Minimum Job Requirements:
- 3–5 years relevant experience in job costing, construction billing, or AR/collections.
- Excellent written and verbal communication skills.
- Ability to develop and maintain revenue reports.
Preferred Qualifications:
- Spanish-English bilingual.
- Associate's degree or higher in accounting or a related field.
Physical Demands:
- Prolonged sitting/computer work.
- Ability to lift up to 15 lbs.
Employment Details:
Full-time, hourly non-exempt position; hours consistent with department norms (8am–5pm, one-hour lunch, Monday–Friday), unless otherwise specified.
Full-time, hourly non-exempt position; hours consistent with department norms (8am–5pm, one-hour lunch, Monday–Friday), unless otherwise specified.
Skills
NetSuiteAccounts ReceivableCompliance
